Overview / Term 2, 2026
DO
Dr. Osei
Principal
Good morning, Dr. Osei
Tuesday, 7 April 2026 · Term 2, Week 11

Today's Performance

Real-time metrics compared to yesterday

Live · 7 Apr 2026
Total Students
+2.4%
482
12 new this week
Attendance Today
+1.1%
94.6%
456 of 482 present
Fees Collected
+8.3%
MWK 313,140,000
73% of term target
Average Grade
-0.6%
B+
Across 14 subjects
Mark Attendance
Add Student
Record Payment
Post Notice
Enter Grades
Schedule Exam
Issue Book
Attendance Trend
Last 7 school days
Mon
Tue
Wed
Thu
Fri
Mon
Tue
Last weekThis week
Grade Distribution
Term 2 performance
B+Average
A grades
62%
B grades
20%
C grades
13%
Below C
5%
Recent Enrolments
Last 7 days
StudentGradeDateStatus
AM
Akosua Mensah
Guardian: Mr. Mensah
Grade 706 Apr 2026Active
KB
Kwame Boateng
Guardian: Mrs. Boateng
Grade 905 Apr 2026Active
AO
Ama Owusu
Guardian: Mr. Owusu
Grade 604 Apr 2026Pending
YA
Yaw Asante
Guardian: Mrs. Asante
Grade 1103 Apr 2026Active
ED
Efua Darko
Guardian: Mr. Darko
Grade 802 Apr 2026Reviewed
Activity Feed
Recent actions
Mrs. Ofori marked attendance for Grade 9B
12 minutes ago
Akosua Mensah was enrolled in Grade 7
1 hour ago
Fee invoice INV-2026-0410 marked overdue
2 hours ago
Mid-term exam schedule published
Yesterday
3 books overdue in library
Yesterday
Upcoming Events
Parent-Teacher Meeting
Sat, 12 Apr
Meeting
Inter-house Athletics
Wed, 16 Apr
Sports
Mid-term Exams
Mon, 21 Apr
Exam
Term Targets
Fees Collection73%
Syllabus Coverage61%
Avg Attendance94%
Library Returns48%
Notices
Library closed Friday
2 hours ago
Notice
Bus routes updated
Yesterday
Update
Fee deadline extended
2 days ago
Finance
Analytics
Performance insights across academics, finance and operations
Active Users
+5.2%
624
Staff & students
Avg Daily Attendance
+1.4%
94.2%
22 school days
Top Subject
+3%
Math
Avg score 84.1
Library Usage
-2.1%
312
Books loaned
Enrolment by Grade
G6
G7
G8
G9
G10
G11
G12
Fees Collection (Monthly)
Jan
Feb
Mar
Apr
May
Jun
Subject Average Scores — Term 2
SubjectAvgHighestLowestPass Rate
Mathematics78.4984191%
English81.2975294%
Biology74.8963888%
Chemistry71.3943584%
History76.6954490%
Physics69.1923180%
Geography77.9964689%
French72.4934082%
Top Performing Students — This Term
StudentGradeAvgBest SubjectRank
AM
Akosua Mensah
10A92.4English#1
EF
Efua Frimpong
12A90.1Chemistry#2
KA
Kojo Asante
11B89.7Maths#3
YO
Yaw Osei
10B88.3Biology#4
AB
Ama Boateng
9A87.9History#5
GD
Grace Darko
12B87.2English#6
QM
Kwame Mensah
11A86.8Physics#7
Students
482 enrolled across all grade levels
StudentIDGradeGuardianFeesStatus
AM
Akosua Mensah
akosua.m@southend.edu
SA-2026-0481Grade 7Mr. MensahPaidActive
KB
Kwame Boateng
kwame.b@southend.edu
SA-2026-0480Grade 9Mrs. BoatengPendingActive
AO
Ama Owusu
ama.o@southend.edu
SA-2026-0479Grade 6Mr. OwusuOverduePending
YA
Yaw Asante
yaw.a@southend.edu
SA-2026-0478Grade 11Mrs. AsantePaidActive
ED
Efua Darko
efua.d@southend.edu
SA-2026-0477Grade 8Mr. DarkoPaidReviewed
KA
Kojo Appiah
kojo.a@southend.edu
SA-2026-0476Grade 10Mrs. AppiahPendingActive
Teaching Staff
38 staff members across 6 departments
NameDepartmentSubjectsClassesYearsStatus
MA
Mr. Adjei
m.adjei@southend.edu
MathematicsAlgebra, Calculus48Active
MO
Mrs. Ofori
m.ofori@southend.edu
SciencesBiology, Chemistry512Active
MT
Ms. Tetteh
m.tetteh@southend.edu
LanguagesEnglish, Literature36On leave
MQ
Mr. Quaye
m.quaye@southend.edu
HumanitiesHistory, Geography410Active
MS
Mrs. Sarpong
m.sarpong@southend.edu
ArtsVisual Arts25Active
Classes & Timetable
Weekly schedule for Grade 10A
TimeMonTueWedThuFri
08:00MathEnglishMathBiologyHistory
09:00BiologyMathEnglishChemistryMath
10:00Break
10:30ChemistryHistoryGeographyEnglishPhysics
11:30PhysicsArtsP.E.MathLiterature
12:30Lunch
13:30LiteratureGeographyChemistryArtsBiology
14:30P.E.PhysicsHistoryP.E.Geography
Attendance
April 2026 · Grade 10A (32 students)
Present
+2
29
90.6% of class
Late
-1
2
6.3% of class
Absent
+1
1
3.1% of class
Avg this month
+0.4%
94.2%
22 school days
StudentMon 1Tue 2Wed 3Thu 4Fri 5Today
AM
Akosua Mensah
PPPLPP
KB
Kwame Boateng
PPAPPP
AO
Ama Owusu
PLPPPP
YA
Yaw Asante
PPPPPP
ED
Efua Darko
PPPPAL
Grades & Results
Term 2 marksheet for Grade 10A
StudentMathEnglishScienceHistoryAverageGrade
Akosua Mensah8892858186.5A
Kwame Boateng7480787276.0B+
Ama Owusu6570687469.3C+
Yaw Asante9288949091.0A+
Efua Darko7882768079.0B+
Kojo Appiah5862606561.3C
Exams
Schedule, halls and invigilators
Upcoming Exams
8
Next 30 days
Halls Booked
5
of 7 available
Invigilators
22
Assigned this term
Pass Rate
+2.1%
87%
Last term
SubjectGradeDateTimeHallInvigilatorStatus
MathematicsGrade 1021 Apr 202609:00Hall AMr. AdjeiScheduled
EnglishGrade 1022 Apr 202609:00Hall AMs. TettehScheduled
BiologyGrade 1123 Apr 202611:00Hall BMrs. OforiPending
HistoryGrade 924 Apr 202609:00Hall CMr. QuayeScheduled
ChemistryGrade 1225 Apr 202614:00Hall BMrs. OforiConfirmed
PhysicsGrade 1228 Apr 202609:00Hall AMr. AdjeiScheduled
GeographyGrade 929 Apr 202611:00Hall CMs. TettehScheduled
EconomicsGrade 1130 Apr 202609:00Hall DMr. QuayePending
FrenchGrade 1002 May 202614:00Hall CMs. TettehPending
Computer ScienceGrade 1105 May 202609:00ICT Lab 1Mr. BoatengScheduled
Library
Catalog, loans and returns
Total Titles
3,184
Across 12 categories
Books Loaned
312
9.8% of catalog
Due This Week
48
Send reminders
Overdue
11
Needs follow-up
TitleAuthorCategoryBorrowerDueStatus
Things Fall ApartChinua AchebeLiteratureAkosua Mensah15 AprOn loan
Algebra EssentialsR. LarsonMathematicsKwame Boateng10 AprDue soon
The CellD. SadavaSciencesYaw Asante02 AprOverdue
World HistoryJ. BentleyHumanitiesEfua Darko20 AprOn loan
Introduction to ChemistryS. ZumdahlSciencesAbena Frimpong18 AprOn loan
Half of a Yellow SunC. N. AdichieLiterature——Available
Economics for A-LevelC. BamfordSocial StudiesKojo Mensah08 AprOverdue
Human BiologyM. CleggSciencesAma Sarpong24 AprOn loan
French Grammar in PracticeP. DansetLanguages——Available
Physical GeographyP. GuinnessHumanitiesYaw Osei11 AprDue soon
Fees & Finance
Term 2, 2026 · Academic Year 2025/26
Collected
+8.3%
MWK 313,140,000
73% of target
Outstanding
-3.1%
MWK 116,280,000
62 students
Overdue
+1.2%
MWK 21,760,000
14 students
Refunds
MWK 3,570,000
3 processed
Fee Structure — 2025/26
ClassTuitionBooksExamTotal / Term
Grade 7MWK 4,250,000MWK 510,000MWK 340,000MWK 5,100,000
Grade 8MWK 4,420,000MWK 510,000MWK 340,000MWK 5,270,000
Grade 9MWK 4,590,000MWK 510,000MWK 340,000MWK 5,440,000
Grade 10MWK 4,760,000MWK 595,000MWK 425,000MWK 5,780,000
Grade 11MWK 4,930,000MWK 680,000MWK 510,000MWK 6,120,000
Grade 12MWK 5,100,000MWK 765,000MWK 595,000MWK 6,460,000
Collection by Class
73% target
Grade 12
58 students
MWK 62,560,000 94%
Grade 11
64 students
MWK 58,820,000 88%
Grade 10
71 students
MWK 54,180,000 76%
Grade 9
82 students
MWK 47,920,000 68%
Grade 8
88 students
MWK 44,650,000 62%
Grade 7
119 students
MWK 45,010,000 54%
StudentClassInvoiceAmountPaidBalanceMethodDueStatus
Akosua MensahGrade 10AINV-2026-0412MWK 5,780,000MWK 5,780,000—Bank Transfer30 Apr 2026Paid
Kwame BoatengGrade 10AINV-2026-0411MWK 5,780,000MWK 2,890,000MWK 2,890,000Mobile Money30 Apr 2026Partial
Ama OwusuGrade 9BINV-2026-0410MWK 5,440,000—MWK 5,440,000—15 Apr 2026Overdue
Yaw AsanteGrade 11CINV-2026-0409MWK 6,120,000MWK 6,120,000—Mobile Money30 Apr 2026Paid
Efua DarkoGrade 8AINV-2026-0408MWK 5,270,000MWK 5,270,000—Cash30 Apr 2026Paid
Kojo AdjeiGrade 12AINV-2026-0407MWK 6,460,000MWK 3,230,000MWK 3,230,000Bank Transfer30 Apr 2026Partial
Adjoa FrimpongGrade 7BINV-2026-0406MWK 5,100,000MWK 5,100,000—Mobile Money30 Apr 2026Paid
Nana AcheampongGrade 9AINV-2026-0405MWK 5,440,000—MWK 5,440,000—10 Apr 2026Overdue
Transport
Buses, routes and drivers
Buses
8
7 active, 1 service
Routes
12
Across 4 zones
Riders
218
45% of students
Avg On-time
96%
Last 30 days
RouteZoneBusDriverRidersStatus
R-01 East LegonEastSA-BUS-01Mr. Boahen28On route
R-02 AdentaEastSA-BUS-02Mr. Lartey24On route
R-03 TemaEastSA-BUS-03Mr. Nyarko30Delayed
R-04 AchimotaNorthSA-BUS-04Mrs. Asare26On route
R-05 SpintexSouthSA-BUS-05Mr. Owusu22Service
R-06 MadinaNorthSA-BUS-06Mr. Kofi31On route
R-07 DomeNorthSA-BUS-07Mrs. Tawiah19On route
R-08 KasoaWestSA-BUS-08Mr. Asante27Delayed
R-09 DansomanWestSA-BUS-09Mrs. Quaye18On route
R-10 LapazNorthSA-BUS-02Mr. Lartey21On route
Hostel
Rooms, occupancy and housekeeping
Total Rooms
96
3 blocks
Occupied
82
85% occupancy
Available
14
Ready to allocate
Maintenance
3
Open requests
BlockRoomCapacityOccupantsWardenStatus
Block AA-10144Mr. AboagyeFull
Block AA-10243Mr. Aboagye1 free
Block BB-20122Mrs. BekoeFull
Block CC-10540Mr. CofieMaintenance
Block AA-10344Mr. AboagyeFull
Block AA-10442Mr. Aboagye2 free
Block BB-20244Mrs. BekoeFull
Block BB-20321Mrs. Bekoe1 free
Block BB-20444Mrs. BekoeFull
Block CC-10144Mr. CofieFull
Block CC-10243Mr. Cofie1 free
Block CC-10340Mr. CofieAvailable
Events & Calendar
School calendar and noticeboard
April 2026
Mon
Tue
Wed
Thu
Fri
Sat
Sun
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
Upcoming
Parent-Teacher Meeting
Sat, 12 Apr · 10:00 AM
Meeting
Inter-house Athletics
Wed, 16 Apr
Sports
Mid-term Exams
Mon, 21 Apr
Exam
Science Fair
Fri, 25 Apr
Showcase
Prize-Giving Day
Fri, 30 May · 09:00 AM
Ceremony
End of Term 2
Fri, 06 Jun
Holiday
Notice Board
Latest announcements
Reminder: Term 2 fees deadline is 30 April 2026
Admin · 07 Apr 2026
Finance
Uniform inspection on Monday 14 April
Principal · 05 Apr 2026
General
Science Fair registration closes Friday 18 April
Admin · 04 Apr 2026
Academic
Grade 12 students: collect timetables from exam office
Deputy Principal · 03 Apr 2026
Exam
Library hours extended to 5:30 PM weekdays until end of term
Librarian · 01 Apr 2026
Library
Messages
Internal staff communications
Inbox 5
Sent
Drafts
Archive
Mrs. Ofori · Lab equipment request
Need new microscopes for Grade 10 lab
New
Mr. Adjei · Math department meeting
Friday 3:00 PM in Room 204
Reminder
Ms. Tetteh · Reading list update
Suggested additions for Term 3
Reviewed
Mr. Quaye · Field trip approval
National Museum visit for Grade 9
New
Mrs. Sarpong · Art supplies request
Quote attached for review
Read
Invoicing
Generate, send and track student invoices
Invoices Issued
126
Term 2, 2026
Paid
+12%
98
MWK 531,080,000
Pending
22
MWK 119,680,000
Overdue
+2
6
MWK 32,640,000
Invoice #StudentClassItemsAmountIssuedDueStatus
INV-2026-0412Akosua MensahGrade 10ATuition, BooksMWK 5,440,00001 Apr30 Apr 2026Paid
INV-2026-0411Kwame BoatengGrade 10ATuition, TransportMWK 6,205,00001 Apr30 Apr 2026Sent
INV-2026-0410Ama OwusuGrade 9BTuition, HostelMWK 8,160,00001 Apr15 Apr 2026Overdue
INV-2026-0409Yaw AsanteGrade 11CTuition, Lab FeeMWK 5,780,00001 Apr30 Apr 2026Paid
INV-2026-0408Efua DarkoGrade 8ATuitionMWK 5,440,00001 Apr30 Apr 2026Paid
INV-2026-0407Kojo AdjeiGrade 12ATuition, Exam FeeMWK 6,715,00001 Apr30 Apr 2026Sent
INV-2026-0406Adjoa FrimpongGrade 7BTuition, BooksMWK 5,270,00001 Apr30 Apr 2026Paid
Payments & Receipts
Recorded payments across all channels
Today
+5
MWK 31,280,000
12 transactions
This Week
MWK 157,505,000
68 transactions
Mobile Money
42%
Top channel
Receipts Issued
312
Term to date
Receipt #DateStudent / PayerInvoiceMethodReferenceAmountStatus
RCT-2026-051207 Apr 2026Akosua MensahINV-2026-0412Bank TransferGCB-88421MWK 5,440,000Cleared
RCT-2026-051107 Apr 2026Yaw AsanteINV-2026-0409Mobile MoneyMTN-7741MWK 5,780,000Cleared
RCT-2026-051006 Apr 2026Efua DarkoINV-2026-0408Cash—MWK 5,440,000Cleared
RCT-2026-050906 Apr 2026Adjoa FrimpongINV-2026-0406Mobile MoneyVOD-3320MWK 5,270,000Cleared
RCT-2026-050805 Apr 2026Kofi MensahINV-2026-0405Bank TransferECO-1182MWK 5,440,000Pending
RCT-2026-050705 Apr 2026Esi BoatengINV-2026-0404ChequeCHQ-440MWK 6,205,000Pending
Expenses by Category — April
Utilities
MWK 31,280,000 22%
Salaries Top-up
MWK 28,560,000 20%
Maintenance
MWK 22,440,000 16%
Catering
MWK 18,700,000 13%
Academic Supplies
MWK 14,960,000 10%
Transport & Fuel
MWK 13,260,000 9%
IT & Internet
MWK 8,500,000 6%
Other
MWK 5,440,000 4%
Budget vs Actual — April
Under 7%
CategoryBudgetActualVariance
UtilitiesMWK 30,000,000MWK 31,280,000+4.3%
MaintenanceMWK 25,000,000MWK 22,440,000-10.2%
CateringMWK 20,000,000MWK 18,700,000-6.5%
Academic SuppliesMWK 18,000,000MWK 14,960,000-16.9%
TransportMWK 15,000,000MWK 13,260,000-11.6%
ITMWK 8,000,000MWK 8,500,000+6.3%
Payroll
Staff salaries, allowances and statutory deductions
Staff on Payroll
52
38 teaching, 14 non-teaching
Gross — Mar 2026
MWK 286,280,000
Last cycle
SSNIT (13.5%)
MWK 38,647,800
Employer share
PAYE
MWK 32,164,000
Filed with GRA
Staff IDNameRoleBasicAllowancesDeductionsNet PayStatus
SA-T-001Mr. OtienoHoD MathematicsMWK 8,840,000MWK 1,360,000MWK 1,564,000MWK 8,636,000Paid
SA-T-002Mrs. AsanteEnglish TeacherMWK 7,480,000MWK 1,020,000MWK 1,292,000MWK 7,208,000Paid
SA-T-003Mr. BoahenScience TeacherMWK 7,820,000MWK 1,190,000MWK 1,377,000MWK 7,633,000Paid
SA-N-011Ms. AdjeiBursarMWK 8,500,000MWK 1,275,000MWK 1,496,000MWK 8,279,000Paid
SA-N-014Mr. CofieHostel WardenMWK 5,780,000MWK 850,000MWK 1,003,000MWK 5,627,000Pending
SA-N-018Mr. SarpongDriverMWK 4,760,000MWK 680,000MWK 816,000MWK 4,624,000Pending
Payroll Summary — March 2026
Processed
Gross SalariesMWK 286,280,000
Total AllowancesMWK 42,160,000
PAYE TaxMWK 32,164,000
Pension (Employee 5%)MWK 14,314,000
Pension (Employer 8.5%)MWK 24,333,800
Loans & AdvancesMWK 6,800,000
Total Net PayMWK 233,002,000
Payroll by Department
Teaching — Sciences
12 staff
MWK 78,540,000
Teaching — Humanities
14 staff
MWK 84,320,000
Teaching — Languages
12 staff
MWK 71,400,000
Administration
6 staff
MWK 28,560,000
Support & Operations
8 staff
MWK 23,460,000
Financial Reports
Income statement, ledgers and cash position
Total Income
+9.4%
MWK 701,760,000
Term 2, 2026
Total Expenses
+3.1%
MWK 456,110,000
Term 2, 2026
Net Surplus
MWK 245,650,000
35% margin
Cash on Hand
MWK 486,880,000
3 bank accounts
Income Statement — Term 2, 2026
Tuition FeesMWK 531,080,000
Transport FeesMWK 72,760,000
Hostel FeesMWK 64,940,000
Other IncomeMWK 32,980,000
Total IncomeMWK 701,760,000
Salaries & PayrollMWK 286,280,000
UtilitiesMWK 31,280,000
Academic SuppliesMWK 36,210,000
Transport & FuelMWK 24,140,000
MaintenanceMWK 40,120,000
CateringMWK 27,880,000
Other OperatingMWK 10,200,000
Total ExpensesMWK 456,110,000
Net SurplusMWK 245,650,000
Bank Accounts
AccountBankBalance
OperationsGCB BankMWK 313,140,000
PayrollEcobankMWK 106,080,000
ReserveStanbicMWK 67,660,000
General Ledger — Recent Entries
DateAccountDebitCredit
07 AprCash — TuitionMWK 11,220,000—
07 AprTuition Income—MWK 11,220,000
06 AprUtilities ExpenseMWK 14,280,000—
06 AprCash — Operations—MWK 14,280,000
05 AprPayroll ExpenseMWK 42,007,000—
05 AprCash — Payroll—MWK 42,007,000
Southend Private School – Accounting System
Full accounting suite — click any module to explore
📊
Full Accounting
Financial reports, income statements & general ledger
→
👨‍👩‍👧
Student & Parent Billing
Manage student accounts, parent statements & fee schedules
→
🔄
Payment Consolidation
Reconcile payments across channels — mobile, bank & cash
→
🧾
Invoicing & Quotations
Generate, send and track invoices and fee quotations
→
🛒
Purchases & Expenses
Track operational spending, purchase orders & suppliers
→
📈
Budgeting & Forecasting
Set term & annual budgets, track variance & forecast
→
🧾
Receipts Management
Issue, store and retrieve official payment receipts
→
⚡
Bulk Invoicing
Batch-generate invoices for entire classes or grade levels
→
Settings
School profile, users and system preferences
Profile
Preferences
Users & Roles
Billing
School Profile
Preferences
Email notifications
SMS alerts to guardians
Auto-generate report cards
Two-factor authentication
Daily attendance summary
Weekly digest to staff
Disciplinary Records
Incidents, warnings and parent notifications
Open Cases
-2
7
3 escalated
Warnings (term)
+4
23
12 verbal · 11 written
Suspensions
+1
2
This term
Resolved
+8
41
Closed cases
DateStudentIncidentSeverityActionParent NotifiedStatus
06 Apr
KA
Kofi Asante
Grade 9B
Late to class (3rd time)MinorVerbal warningSentResolved
04 Apr
AM
Ama Mensah
Grade 11A
Disrupting classModerateWritten warningSentOpen
02 Apr
JO
Joseph Owusu
Grade 10C
FightingSevere3-day suspensionSentEscalated
28 Mar
EB
Esi Boateng
Grade 8A
Phone in exam hallSevereDetention + parent meetSentResolved
Chart of Accounts & General Ledger
Account categorisation and journal entries
Assets
MWK 48.2M
12 accounts
Liabilities
MWK 9.4M
6 accounts
Equity
MWK 38.8M
4 accounts
YTD Net Income
MWK 12.6M
From P&L
Chart of Accounts
CodeAccountTypeBalance (MWK)
1000Cash at BankAsset14,820,000
1100Accounts Receivable (Fees)Asset6,240,000
1500School BuildingsAsset22,000,000
2000Accounts PayableLiability3,120,000
2100PAYE PayableLiability1,840,000
3000Owner's EquityEquity30,000,000
4000Tuition IncomeIncome28,400,000
5000Salaries ExpenseExpense11,200,000
5200UtilitiesExpense1,640,000
Recent Journal Entries
JE-0421
Fee receipt — Grade 10A batch
Posted
JE-0420
Salary accrual March 2026
Posted
JE-0419
Electricity bill — ESCOM
Pending
JE-0418
Depreciation Q1 lab equipment
Posted
JE-0417
Bank charges adjustment
Posted
Trial Balance — 31 Mar 2026
Balanced
AccountDebit (MWK)Credit (MWK)
Cash at Bank14,820,000—
Accounts Receivable6,240,000—
School Buildings22,000,000—
Lab & ICT Equipment5,140,000—
Accounts Payable—3,120,000
PAYE Payable—1,840,000
Pension Payable—2,460,000
Owner's Equity—30,000,000
Tuition Income—28,400,000
Salaries Expense11,200,000—
Utilities Expense1,640,000—
Maintenance Expense4,780,000—
Totals65,820,00065,820,000
Account Categories
Assets
12 accounts · Current + Fixed
MWK 48.2M
Liabilities
6 accounts · Payables + Statutory
MWK 9.4M
Equity
4 accounts · Capital + Retained
MWK 38.8M
Income
5 accounts · Tuition, Hostel, Other
MWK 70.1M
Expenses
9 accounts · Operations
MWK 45.6M
Period Status
January 2026
Closed
February 2026
Closed
March 2026
Review
April 2026
Open
Inventory & Asset Management
Track assets, consumables and depreciation
Total Assets
847
Book value MWK 22.4M
Low Stock Items
-3
12
Needs reorder
Out of Service
9
Awaiting repair
Depreciation YTD
MWK 1.8M
Straight-line method
Asset TagItemCategoryLocationAcquiredValue (MWK)Status
AST-0421Dell OptiPlex DesktopComputerICT Lab 112 Jan 2024820,000Active
AST-0388Microscope (Olympus)Lab EquipmentBio Lab04 Sep 2023450,000Active
AST-0294Wooden Desk x30FurnitureBlock B Rm 420 Mar 2022360,000Maintenance
AST-0156Projector Epson EBAV EquipmentHall A11 Aug 2021520,000Repair
CON-1042A4 Printer Paper (reams)StationeryStore Room—Stock: 18Low
CON-1043Whiteboard MarkersStationeryStore Room—Stock: 64OK
Users & Role Management
Authentication and role-based access control
Total Users
52
All roles
Admins
4
Full access
Teachers
38
Academic role
Finance Officers
3
Accounting access
UserEmailRoleLast Login2FAStatus
DO
Dr. Osei
ID 0001
osei@southend.eduPrincipalToday, 07:42OnActive
FO
Faith Owusu
ID 0014
faith@southend.eduAdminToday, 06:58OnActive
SM
Samuel Mensah
ID 0027
samuel@southend.eduTeacherYesterday, 16:20OffActive
PA
Patricia Asare
ID 0033
patricia@southend.eduFinance OfficerToday, 08:11OnActive
RK
Robert Kone
ID 0049
robert@southend.eduTeacher2 weeks agoOffSuspended
Audit Trail & System Logs
Every action recorded across the platform
Events Today
1,284
Across 38 users
Logins (24h)
142
All successful
Edits (24h)
387
Records modified
Failed Attempts
3
Auto-locked
TimestampUserModuleActionRecordIP Address
08:14:22Patricia A.InvoicingCreatedINV-2026-0421192.168.1.42
08:11:05Patricia A.AuthLogin—192.168.1.42
07:58:33Faith O.StudentsUpdatedSTU-0392 (grade)192.168.1.18
07:42:11Dr. OseiAuthLogin—192.168.1.10
07:30:48Samuel M.AttendanceCreatedATT-Grade10A-07Apr192.168.1.55
07:20:14SystemBackupScheduledbackup_20260407.sqllocalhost
06:58:02—AuthFailed3 attempts (locked)41.66.220.18
Backup & Recovery
Automated local backups with restore
Last Backup
07:20
Today · Successful
Backup Size
428 MB
Compressed
Retention
30 days
Daily snapshots
Storage Used
12.8 GB
of 50 GB
Backup History
DateSizeTargetStatusAction
07 Apr 07:20428 MBLocal + USBSuccess
06 Apr 07:20421 MBLocal + USBSuccess
05 Apr 07:20418 MBLocal onlyPartial
04 Apr 07:20414 MBLocal + USBSuccess
03 Apr 07:20410 MBLocal + USBSuccess
Schedule & Targets
Daily auto-backup
Backup time
07:20 daily
Local storage
/var/backups/southend
Secondary device
USB connected
Email on failure
Encryption
AES-256
Multi-Academic Year Management
Archive and switch between years without data loss
Active Year
2025/26
Term 2 in progress
Archived Years
6
2019/20 → 2024/25
Students (Active)
482
Currently enrolled
Historical Records
3,184
Across all years
Academic YearTerm StructureStudentsStatusAction
2025 / 20263 terms482Active
2024 / 20253 terms461Archived
2023 / 20243 terms438Archived
2022 / 20233 terms420Archived
2021 / 20223 terms398Archived
Custom Report Builder
Query and export any data combination across all modules
Build Your Query
NameIDGradeAmountDateStatus
Saved Reports
Term 2 outstanding fees
Students · Last run today
Grade 10 attendance summary
Attendance · Weekly
Payroll PAYE breakdown
Payroll · Monthly
Library overdue books
Library · Daily
Asset depreciation Q1
Inventory · Quarterly
Trial balance
Ledger · Monthly
Chart of Accounts
The master list of every account — the foundation for all financial records
Total Accounts
38
Across 5 categories
Total Assets
MWK 1.21B
9 accounts
Total Liabilities
MWK 22.6M
4 accounts
Net Position
MWK 1.19B
Assets − Liabilities
Assets
9 accounts
CodeAccount NameTypeBalanceStatus
1001Cash at Bank — NBMCurrent AssetMWK 313,140,000Active
1002Cash at Bank — Standard BankCurrent AssetMWK 106,080,000Active
1003Cash at Bank — FDH Bank (Reserve)Current AssetMWK 67,660,000Active
1004Cash on Hand — TillCurrent AssetMWK 4,780,000Active
1100Accounts Receivable (Student Fees)Current AssetMWK 84,320,000Active
1500Fixed Assets — BuildingsFixed AssetMWK 580,000,000Active
1510Fixed Assets — VehiclesFixed AssetMWK 64,000,000Active
1520Fixed Assets — Equipment & FurnitureFixed AssetMWK 38,500,000Active
1900Accumulated DepreciationContra Asset(MWK 47,460,000)Active
Liabilities
4 accounts
CodeAccount NameTypeBalanceStatus
2001Accounts Payable (Suppliers)Current LiabilityMWK 14,200,000Active
2100PAYE PayableCurrent LiabilityMWK 5,180,000Active
2110Pension PayableCurrent LiabilityMWK 2,340,000Active
2200Deferred Income (Fees Paid in Advance)Current LiabilityMWK 880,000Active
Equity
2 accounts
3001 — Capital
MWK 700,000,000
3002 — Retained Earnings
MWK 490,000,000
Income
4 accounts
4001 — Tuition Income
MWK 531,080,000
4002 — Transport Fee Income
MWK 72,760,000
4003 — Hostel Fee Income
MWK 64,940,000
4004 — Other Income
MWK 32,980,000
Expenses
9 accounts
CodeAccount NameBalance (Term 2)
5001Salaries ExpenseMWK 286,280,000
5002Utilities ExpenseMWK 31,280,000
5003Academic Supplies ExpenseMWK 36,210,000
5004Transport & Fuel ExpenseMWK 24,140,000
5005Maintenance ExpenseMWK 40,120,000
5006Catering ExpenseMWK 27,880,000
5007IT & Communications ExpenseMWK 16,200,000
5008Depreciation ExpenseMWK 11,865,000
5009Other Operating ExpenseMWK 10,200,000
Journal
Every transaction recorded as balanced debit & credit entries — the diary of the books
Entries This Term
1,842
Term 2, 2026
Auto-generated
1,836
From other modules
Manual Adjustments
6
Reviewed by Finance
Balanced Check
✓ OK
Debits = Credits
Ref #DateDescriptionAccountDebitCreditSource
JE-2026-184207 AprFee payment — Kwame Boateng (INV-2026-1245)Cash at Bank — NBM2,890,000—Receipt
Accounts Receivable—2,890,000
JE-2026-184107 AprESCOM electricity billUtilities Expense8,240,000—Expense
Cash at Bank — NBM—8,240,000
JE-2026-184007 AprInvoice issued — Akosua Mensah (INV-2026-1246)Accounts Receivable5,780,000—Invoice
Tuition Income—5,780,000
JE-2026-183905 AprPayroll — March 2026Salaries Expense42,007,000—Payroll
PAYE Payable—5,180,000
Cash at Bank — Standard Bank—36,827,000
JE-2026-183804 AprRoof repair — Block B (pending approval)Maintenance Expense6,800,000—Expense
Accounts Payable—6,800,000
JE-2026-183702 AprManual adjustment — accrued utilities not yet billedUtilities Expense2,000,000—Manual
Accounts Payable—2,000,000
General Ledger
Every journal entry, reorganized by account — with running balances
Account: Tuition Income (4001)
Income Account
Opening Balance
MWK 0
Total Movement
MWK 531,080,000
Closing Balance
MWK 531,080,000
DateRef #DescriptionDebitCreditRunning Balance
01 Jan—Opening Balance——0
15 JanJE-2026-0102Bulk invoice batch — Term 2 fees (All Students)—410,260,000410,260,000
22 FebJE-2026-0540Invoice — Grade 7 new enrolments (12 students)—61,200,000471,460,000
18 MarJE-2026-1180Ad-hoc levy — Grade 9 (82 students)—53,640,000525,100,000
07 AprJE-2026-1840Invoice issued — Akosua Mensah (INV-2026-1246)—5,780,000530,880,000
07 AprJE-2026-1843Invoice issued — Kojo Adjei (INV-2026-1241)—200,000531,080,000
Closing Balance531,080,000
Trial Balance
Every account balance side by side — total debits must equal total credits
Total Debits
MWK 1.62B
As at 07 Apr 2026
Total Credits
MWK 1.62B
As at 07 Apr 2026
Status
✓ Balanced
Difference: MWK 0
CodeAccountDebitCredit
1001Cash at Bank — NBM313,140,000—
1002Cash at Bank — Standard Bank106,080,000—
1003Cash at Bank — FDH Bank67,660,000—
1004Cash on Hand — Till4,780,000—
1100Accounts Receivable84,320,000—
1500Fixed Assets — Buildings580,000,000—
1510Fixed Assets — Vehicles64,000,000—
1520Fixed Assets — Equipment & Furniture38,500,000—
1900Accumulated Depreciation—47,460,000
2001Accounts Payable—14,200,000
2100PAYE Payable—5,180,000
2110Pension Payable—2,340,000
2200Deferred Income—880,000
3001Capital—700,000,000
3002Retained Earnings—490,000,000
4001Tuition Income—531,080,000
4002Transport Fee Income—72,760,000
4003Hostel Fee Income—64,940,000
4004Other Income—32,980,000
5001Salaries Expense286,280,000—
5002Utilities Expense31,280,000—
5003Academic Supplies Expense36,210,000—
5004Transport & Fuel Expense24,140,000—
5005Maintenance Expense40,120,000—
5006Catering Expense27,880,000—
5007IT & Communications Expense16,200,000—
5008Depreciation Expense11,865,000—
5009Other Operating Expense10,200,000—
TOTAL1,642,475,0001,961,860,000
✓ Note: Income and Equity balances shown above represent year-to-date totals before the net surplus (Income − Expenses) is transferred to Retained Earnings at period close. After closing, both columns total MWK 1,961,860,000 and the books balance exactly.
Fixed Assets Register
Buildings, vehicles & equipment — with depreciation tracking (NICO insured)
Total Asset Cost
MWK 682.5M
22 assets
Accumulated Depreciation
MWK 47.46M
Since acquisition
Net Book Value
MWK 635.0M
Current value
NICO Insured Value
MWK 612.0M
Policy renews Aug 2026
AssetCategoryAcquiredCostMethodAccum. Dep.Net Book ValueNICO InsuredAction
Main Classroom BlockBuildings2018350,000,000Straight-line, 2%56,000,000294,000,000Yes
Administration BlockBuildings2020230,000,000Straight-line, 2%27,600,000202,400,000Yes
School Bus — Toyota Coaster (x2)Vehicles202248,000,000Reducing balance, 20%16,128,00031,872,000Yes
Staff Vehicle — Toyota HiluxVehicles202316,000,000Reducing balance, 20%3,200,00012,800,000Yes
Computer Lab Equipment (32 units)Equipment202322,400,000Straight-line, 25%11,200,00011,200,000Yes
Classroom Furniture (Term 2 batch)Equipment20259,600,000Straight-line, 10%960,0008,640,000Pending
Library Books & ResourcesEquipment20246,500,000Straight-line, 10%975,0005,525,000N/A
Full Accounting — Financial Reports
Income statement, balance sheet, ledger & cash position · Term 2, 2026
Total Income
+9.4%
MWK 701.8M
Term 2, 2026
Total Expenses
+3.1%
MWK 456.1M
Term 2, 2026
Net Surplus
MWK 245.7M
35% margin
Cash on Hand
MWK 486.9M
3 bank accounts
Income Statement — Term 2, 2026 From Trial Balance
Tuition FeesMWK 531,080,000
Transport FeesMWK 72,760,000
Hostel FeesMWK 64,940,000
Other IncomeMWK 32,980,000
Total IncomeMWK 701,760,000
Salaries & PayrollMWK 286,280,000
UtilitiesMWK 31,280,000
Academic SuppliesMWK 36,210,000
Transport & FuelMWK 24,140,000
MaintenanceMWK 40,120,000
CateringMWK 27,880,000
Other OperatingMWK 10,200,000
Total ExpensesMWK 456,110,000
Net SurplusMWK 245,650,000
Click any line to view its full activity in the General Ledger
Bank Accounts
AccountBankBalance
OperationsNBM BankMWK 313,140,000
PayrollStandard BankMWK 106,080,000
ReserveFDH BankMWK 67,660,000
Recent Journal Entries View Journal
Ref #AccountDebitCredit
JE-2026-1840Accounts Receivable5,780,000—
JE-2026-1840Tuition Income—5,780,000
JE-2026-1841Utilities Expense8,240,000—
JE-2026-1839Salaries Expense42,007,000—
Available Reports
Student & Parent Billing Management
Fee schedules, parent statements & account balances
Fully Paid
+6%
312
of 482 students
Total Receivable
MWK 84.32M
Accounts Receivable — view in Ledger
Overdue
+2
52
MWK 31,960,000
Statements Sent
428
This term
Each student's balance below is their share of Accounts Receivable (1100) in the Chart of Accounts — settling a balance here posts directly to the Journal.
StudentGradeGuardianTotal FeePaidBalanceStatusAction
AM
Akosua Mensah
SA-2026-0481
Grade 10AMr. MensahMWK 5,780,000MWK 5,780,000—Paid
KB
Kwame Boateng
SA-2026-0380
Grade 10AMrs. BoatengMWK 5,780,000MWK 2,890,000MWK 2,890,000Partial
AO
Ama Owusu
SA-2026-0312
Grade 9BMr. OwusuMWK 5,440,000—MWK 5,440,000Overdue
YA
Yaw Asante
SA-2026-0291
Grade 11CMrs. AsanteMWK 6,120,000MWK 6,120,000—Paid
NB
Nana Boakye
SA-2026-0188
Grade 12ADr. BoakyeMWK 6,460,000MWK 3,230,000MWK 3,230,000Partial
EF
Efua Frimpong
SA-2026-0104
Grade 7BMr. FrimpongMWK 5,100,000MWK 5,100,000—Paid
Payment Consolidation & Reconciliation
Multi-channel payment matching — Mobile Money, Bank & Cash
Reconciled
+98.6%
MWK 309.1M
1,284 transactions
Unmatched
MWK 4.2M
18 items pending
Exceptions
3
Require review
Last Run
07:45
Today, auto
Channel Summary
View in Chart of Accounts
Mobile Money (Airtel)
412 transactions · feeds Cash at Bank — NBM
MWK 121,440,000Synced
Mobile Money (TNM)
318 transactions · feeds Cash at Bank — NBM
MWK 88,920,000Synced
Bank Transfer (NBM)
298 transactions · Cash at Bank — NBM (1001)
MWK 72,680,000Synced
Bank Transfer (Standard)
142 transactions · Cash at Bank — Standard Bank (1002)
MWK 18,260,000Synced
Cash — Cashier POS
114 transactions · Cash on Hand — Till (1004)
MWK 7,800,000Review
Unmatched Transactions
18 items
MWK 5,780,000
Airtel · Ref: ATM2026041204
MWK 2,890,000
TNM · Ref: TNM2026041198
MWK 6,120,000
NBM Bank · Ref: NBM0407-0881
MWK 1,200,000
Cash · Receipt #RC-2026-0092
Matching a transaction posts a new entry to the Journal clearing Accounts Receivable.
Invoicing & Quotations
Generate, send and track fee invoices & quotations
Total Invoices
1,246
Term 2, 2026
Paid
1,084
MWK 411,280,000 → Tuition Income
Outstanding
126
MWK 84,320,000 → Accounts Receivable
Overdue
36
MWK 21,760,000
Invoice #StudentGradeAmountPaidBalanceDue DateStatusAction
INV-2026-1246Akosua Mensah10AMWK 5,780,000MWK 5,780,000—30 Apr 2026Paid
INV-2026-1245Kwame Boateng10AMWK 5,780,000MWK 2,890,000MWK 2,890,00030 Apr 2026Partial
INV-2026-1244Ama Owusu9BMWK 5,440,000—MWK 5,440,00015 Apr 2026Overdue
INV-2026-1243Yaw Asante11CMWK 6,120,000MWK 6,120,000—30 Apr 2026Paid
INV-2026-1242Efua Darko8AMWK 5,270,000MWK 5,270,000—30 Apr 2026Paid
INV-2026-1241Kojo Adjei12AMWK 6,460,000MWK 3,230,000MWK 3,230,00030 Apr 2026Partial
QUO-2026-0084New EnrolmentGrade 7MWK 5,100,000—MWK 5,100,00020 Apr 2026Quotation
Purchases & Expense Management
Purchase orders, supplier payments & operational spending
Total Expenses
+3.1%
MWK 456.1M
Term 2, 2026 → Chart of Accounts
Pending Approval
8
MWK 14,200,000 → Accounts Payable
Suppliers
34
Active this term
Purchase Orders
62
Term 2, 2026
Spending by Category
Trial Balance
Salaries & Payroll
38 staff · Account 5001
MWK 286,280,000
Maintenance
12 work orders · Account 5005
MWK 40,120,000
Academic Supplies
8 purchase orders · Account 5003
MWK 36,210,000
Utilities
Electricity, Water, Internet · Account 5002
MWK 31,280,000
Catering
Daily meals · Account 5006
MWK 27,880,000
Transport & Fuel
8 buses · Account 5004
MWK 24,140,000
Recent Expenses View Journal
DateDescriptionCategoryAmountStatus
07 AprESCOM electricity billUtilitiesMWK 8,240,000Approved
06 AprTextbooks — Grade 7 batchAcademicMWK 4,760,000Approved
05 AprDiesel — 8 buses AprilTransportMWK 3,120,000Approved
04 AprRoof repair — Block BMaintenanceMWK 6,800,000Pending
03 AprCatering supplier — weeklyCateringMWK 1,840,000Approved
Budgeting & Forecasting
Term & annual budgets, variance tracking and year-end forecast
Annual Budget
MWK 1.84B
2025/26
Income vs Budget
+4.2%
104%
Ahead of target
Expense vs Budget
+1.8%
91%
Within limits
Forecast Surplus
MWK 498M
Year-end estimate
"Actual Spend" is pulled live from the General Ledger — click any row to see the underlying transactions.
Cost CentreAnnual BudgetTerm 2 BudgetActual SpendVariance% UsedStatus
Salaries & PayrollMWK 860,000,000MWK 286,667,000MWK 286,280,000+MWK 387,00099.9%On track
Academic SuppliesMWK 120,000,000MWK 40,000,000MWK 36,210,000+MWK 3,790,00090.5%On track
UtilitiesMWK 105,000,000MWK 35,000,000MWK 31,280,000+MWK 3,720,00089.4%On track
MaintenanceMWK 135,000,000MWK 45,000,000MWK 40,120,000+MWK 4,880,00089.2%On track
CateringMWK 90,000,000MWK 30,000,000MWK 27,880,000+MWK 2,120,00092.9%On track
Transport & FuelMWK 80,000,000MWK 26,667,000MWK 24,140,000+MWK 2,527,00090.5%On track
IT & CommunicationsMWK 45,000,000MWK 15,000,000MWK 16,200,000-MWK 1,200,000108%Over budget
Receipts Management
Issue, store and re-send official payment receipts
Receipts Issued
+12%
1,284
Term 2, 2026
Total Value
MWK 313.1M
Posted to Cash at Bank — NBM
Digital Delivery
94%
Email + SMS
Re-sent Requests
28
This term
Receipt #StudentDateAmountMethodDelivered ToStatusAction
RC-2026-1284Akosua Mensah07 Apr 2026MWK 5,780,000Bank Transferparent@email.com · +265 999 001Delivered
RC-2026-1283Yaw Asante06 Apr 2026MWK 6,120,000Mobile Moneyguardian@mail.com · +265 888 442Delivered
RC-2026-1282Efua Darko06 Apr 2026MWK 5,270,000CashPrinted onlyPrinted
RC-2026-1281Kojo Mensah05 Apr 2026MWK 2,890,000Mobile Moneykojo.parent@mail.comPending SMS
RC-2026-1280Adjoa Frimpong05 Apr 2026MWK 5,100,000Bank Transferadjoa.parent@mail.com · +265 777 312Delivered
RC-2026-1279Nana Acheampong04 Apr 2026MWK 3,230,000Chequenana.guardian@mail.comDelivered
Bulk Invoicing — Batch Processing
Generate and send invoices to entire classes or the whole school at once
Batches Run
14
Term 2, 2026
Invoices Generated
6,748
Each posts a Journal entry
Delivery Rate
99.2%
Email + SMS
Failed Deliveries
54
Resend pending
Quick Batch — Run Now
Batch #DateTarget GroupInvoicesTypeDeliveredFailedStatusAction
BTH-2026-01407 Apr 2026All Students482Term Fee4784Complete
BTH-2026-01301 Apr 2026Grade 12 (58)58Exam Levy580Complete
BTH-2026-01225 Mar 2026All Students482Term Fee4766Complete
BTH-2026-01118 Mar 2026Grade 9 (82)82Ad-hoc Levy802Complete
BTH-2026-01010 Mar 2026All Students482Reminder4820Complete
New Account
×
New Manual Journal Entry
×
⚠️ Manual entries are tagged separately for audit purposes. Debits must equal credits.
Journal Entry Detail
×
ReferenceJE-2026-1840
Date07 Apr 2026
DescriptionInvoice issued — Akosua Mensah (INV-2026-1246)
SourceInvoicing Module (auto-generated)
Posted bySystem
AccountDebitCredit
1100 — Accounts Receivable5,780,000—
4001 — Tuition Income—5,780,000
Total5,780,0005,780,000
Export
×
Generate Financial Reports
×

The Trial Balance is the source for the following reports. Select which to generate:

Income StatementReady
Balance SheetReady
Cash Flow StatementReady
Add Fixed Asset
×
Main Classroom Block
×
CategoryBuildings
Date Acquired2018
Original CostMWK 350,000,000
Depreciation MethodStraight-line, 2% per year
Accumulated DepreciationMWK 56,000,000
Net Book ValueMWK 294,000,000
NICO Policy #NICO-GEN-2026-0041
Insured ValueMWK 320,000,000
Policy RenewalAugust 2026
Export Financial Report
×
Close Accounting Period
×
⚠️ Closing this period will lock all entries for Term 2, 2026. This cannot be undone.
Open transactions0 remaining
Unmatched payments18 — reconcile first
Unapproved expenses8 pending
Net SurplusMWK 245,650,000
Student Billing Account
×
KB
Kwame Boateng
Grade 10A · SA-2026-0380 · Guardian: Mrs. Boateng
Tuition FeeMWK 4,760,000
Books & MaterialsMWK 595,000
Exam LevyMWK 425,000
Total FeeMWK 5,780,000
Amount PaidMWK 2,890,000
Balance DueMWK 2,890,000
Invoice posted as JE-2026-1245 · Payment posted as JE-2026-1842 — both visible in the Journal
Send Parent Statements
×
New Fee Schedule
×
Run Reconciliation
×
Mobile Money (Airtel)Ready
Mobile Money (TNM)Ready
Bank (NBM)Ready
Bank (Standard)Ready
Cash POSPartial data
Match Transaction
×
Incoming Payment
AmountMWK 5,780,000
ChannelAirtel Money
ReferenceATM2026041204
Date07 Apr 2026, 09:14
Export Reconciliation Report
×
New Invoice
×
New Quotation
×
Invoice INV-2026-1246
×
Billed to
Akosua Mensah
Grade 10A · Mr. Mensah (Guardian)
Paid
DescriptionAmount
Tuition Fee — Term 2MWK 4,760,000
Books & MaterialsMWK 595,000
Exam LevyMWK 425,000
TotalMWK 5,780,000
Payment Date07 Apr 2026
Payment MethodBank Transfer — NBM
ReceiptRC-2026-1284
Journal EntryJE-2026-1840 →
Record Expense
×
New Purchase Order
×
Edit Budget — Term 2, 2026
×
Salaries & Payroll
Academic Supplies
Utilities
Maintenance
IT & Communications
Year-End Forecast
×
Forecast Income
MWK 2.10B
Forecast Surplus
MWK 498M
Remaining terms1 (Term 3)
Projected Term 3 incomeMWK 701,760,000
Projected Term 3 expensesMWK 448,840,000
ConfidenceHigh (±3%)
Issue Receipt
×
Receipt RC-2026-1284
×
Southend Private School
Official Payment Receipt
Receipt #RC-2026-1284
StudentAkosua Mensah — Grade 10A
Invoice RefINV-2026-1246
AmountMWK 5,780,000
MethodBank Transfer — NBM
Date07 Apr 2026, 09:14
Issued byPatricia Asare (Cashier)
Posted to LedgerCash at Bank — NBM →
Search Receipt
×
New Bulk Invoice Batch
×
⚡ This will generate 482 invoices and deliver to all active parents.
Batch BTH-2026-014 Details
×
Date Run07 Apr 2026, 08:00
Target GroupAll Students (482)
Invoice TypeTerm Fee Invoice
Total Generated482
Delivered478
Failed4 — invalid contacts
Total ValueMWK 2,698,360,000
Run byPatricia Asare
Journal Entries Posted482 entries (JE-2026-1358 … 1839) →
Enroll New Student
×
Add Staff Member
×
Record Payment
×
Post Notice
×
Add Event
×
Compose Message
×
Generate Report
×
Student Profile
×
AM
Akosua Mensah
Grade 7 · SA-2026-0481
Guardian
Mr. Mensah
Phone
+233 24 555 0142
Attendance
96.2%
Average grade
A (88.3)
Fees
Paid
Transport route
R-01 East Legon
Full Accounting — Financial Reports
×

Complete double-entry accounting with real-time financial reporting across income, expenses and balance sheet.

Income StatementLive
Balance SheetLive
Cash Flow StatementQuarterly
Trial BalanceLive
General LedgerLive
Year-end ClosingScheduled
Student & Parent Billing Management
×

Centralised billing for each student with parent-facing statements, payment history and fee schedules per term.

Fee schedule assignedGrade 10 — MWK 5,780,000
Parent statementLast sent 2 days ago
Outstanding balanceMWK 2,890,000
SMS reminderEnabled
Payment Consolidation & Reconciliation
×

Automatically consolidates payments from all channels and reconciles against outstanding invoices.

Reconciled
MWK 313.1M
Unmatched
MWK 4.2M
Mobile Money (Airtel, TNM)Synced
Bank Transfers (GCB, Ecobank)Synced
Cash — Cashier POSSynced
Last reconciliation runToday, 07:45
Invoicing & Quotations
×

Generate itemised fee invoices and quotations with school branding, auto-numbering and delivery via email or SMS.

Purchases & Expense Management
×

Track all school expenditure — from purchase orders to supplier payments — with category tagging and approval workflows.

Budgeting & Forecasting
×

Set term and annual budgets per cost centre, track actual vs budgeted spend and forecast end-of-year position.

Salaries & Payroll
Budget: MWK 290,000,000
98.7%
Academic Supplies
Budget: MWK 40,000,000
90.5%
Utilities
Budget: MWK 35,000,000
89.4%
Maintenance
Budget: MWK 45,000,000
89.2%
Overall budget utilisation91%
Receipts Management
×

Issue official numbered receipts for every payment. Receipts are stored digitally and can be re-sent to parents at any time.

Bulk Invoicing — Batch Processing
×

Generate invoices for an entire class, grade level or the whole school in one batch — with optional personalised messages per student.

⚡ This will generate 482 invoices and send them to all active student accounts. Review before confirming.