Overview / Term 2, 2026
DO
Dr. Osei
Principal
Good morning, Dr. Osei
Tuesday, 7 April 2026 · Term 2, Week 11

## Southend Academy Multi-campus

Overview of enrolment, attendance, academic performance and fees collection.

### Today's Performance

Real-time metrics compared to yesterday

Live · 7 Apr 2026
Total Students
+2.4%
482
12 new this week
Attendance Today
+1.1%
94.6%
456 of 482 present
Fees Collected
+8.3%
MWK 313,140,000
73% of term target
Average Grade
-0.6%
B+
Across 14 subjects
Mark Attendance
Add Student
Record Payment
Post Notice
Enter Grades
Schedule Exam
Issue Book
Attendance Trend
Last 7 school days
Mon
Tue
Wed
Thu
Fri
Mon
Tue
Last week This week
Grade Distribution
Term 2 performance
B+Average
A grades
62%
B grades
20%
C grades
13%
Below C
5%
Recent Enrolments
Last 7 days

Student | Grade | Date | Status
--- | --- | --- | ---
AM Akosua Mensah Guardian: Mr. Mensah | Grade 7 | 06 Apr 2026 | Active
KB Kwame Boateng Guardian: Mrs. Boateng | Grade 9 | 05 Apr 2026 | Active
AO Ama Owusu Guardian: Mr. Owusu | Grade 6 | 04 Apr 2026 | Pending
YA Yaw Asante Guardian: Mrs. Asante | Grade 11 | 03 Apr 2026 | Active
ED Efua Darko Guardian: Mr. Darko | Grade 8 | 02 Apr 2026 | Reviewed

Activity Feed
Recent actions
Mrs. Ofori marked attendance for Grade 9B
12 minutes ago
Akosua Mensah was enrolled in Grade 7
1 hour ago
Fee invoice INV-2026-0410 marked overdue
2 hours ago
Mid-term exam schedule published
Yesterday
3 books overdue in library
Yesterday
Upcoming Events
Parent-Teacher Meeting
Sat, 12 Apr
Meeting
Inter-house Athletics
Wed, 16 Apr
Sports
Mid-term Exams
Mon, 21 Apr
Exam
Term Targets
Fees Collection 73%
Syllabus Coverage 61%
Avg Attendance 94%
Library Returns 48%
Notices
Library closed Friday
2 hours ago
Notice
Bus routes updated
Yesterday
Update
Fee deadline extended
2 days ago
Finance
Analytics
Performance insights across academics, finance and operations
Active Users
+5.2%
624
Staff & students
Avg Daily Attendance
+1.4%
94.2%
22 school days
Top Subject
+3%
Math
Avg score 84.1
Library Usage
-2.1%
312
Books loaned
Enrolment by Grade
G6
G7
G8
G9
G10
G11
G12
Fees Collection (Monthly)
Jan
Feb
Mar
Apr
May
Jun
Subject Average Scores — Term 2

Subject | Avg | Highest | Lowest | Pass Rate
--- | --- | --- | --- | ---
Mathematics | 78.4 | 98 | 41 | 91%
English | 81.2 | 97 | 52 | 94%
Biology | 74.8 | 96 | 38 | 88%
Chemistry | 71.3 | 94 | 35 | 84%
History | 76.6 | 95 | 44 | 90%
Physics | 69.1 | 92 | 31 | 80%
Geography | 77.9 | 96 | 46 | 89%
French | 72.4 | 93 | 40 | 82%

Top Performing Students — This Term

Student | Grade | Avg | Best Subject | Rank
--- | --- | --- | --- | ---
AM Akosua Mensah | 10A | 92.4 | English | #1
EF Efua Frimpong | 12A | 90.1 | Chemistry | #2
KA Kojo Asante | 11B | 89.7 | Maths | #3
YO Yaw Osei | 10B | 88.3 | Biology | #4
AB Ama Boateng | 9A | 87.9 | History | #5
GD Grace Darko | 12B | 87.2 | English | #6
QM Kwame Mensah | 11A | 86.8 | Physics | #7

Students
482 enrolled across all grade levels

Student | ID | Grade | Guardian | Fees | Status |
--- | --- | --- | --- | --- | --- | ---
AM Akosua Mensah akosua.m@southend.edu | SA-2026-0481 | Grade 7 | Mr. Mensah | Paid | Active |
KB Kwame Boateng kwame.b@southend.edu | SA-2026-0480 | Grade 9 | Mrs. Boateng | Pending | Active |
AO Ama Owusu ama.o@southend.edu | SA-2026-0479 | Grade 6 | Mr. Owusu | Overdue | Pending |
YA Yaw Asante yaw.a@southend.edu | SA-2026-0478 | Grade 11 | Mrs. Asante | Paid | Active |
ED Efua Darko efua.d@southend.edu | SA-2026-0477 | Grade 8 | Mr. Darko | Paid | Reviewed |
KA Kojo Appiah kojo.a@southend.edu | SA-2026-0476 | Grade 10 | Mrs. Appiah | Pending | Active |

Teaching Staff
38 staff members across 6 departments

Name | Department | Subjects | Classes | Years | Status
--- | --- | --- | --- | --- | ---
MA Mr. Adjei m.adjei@southend.edu | Mathematics | Algebra, Calculus | 4 | 8 | Active
MO Mrs. Ofori m.ofori@southend.edu | Sciences | Biology, Chemistry | 5 | 12 | Active
MT Ms. Tetteh m.tetteh@southend.edu | Languages | English, Literature | 3 | 6 | On leave
MQ Mr. Quaye m.quaye@southend.edu | Humanities | History, Geography | 4 | 10 | Active
MS Mrs. Sarpong m.sarpong@southend.edu | Arts | Visual Arts | 2 | 5 | Active

Classes & Timetable
Weekly schedule for Grade 10A

Time | Mon | Tue | Wed | Thu | Fri
--- | --- | --- | --- | --- | ---
08:00 | Math | English | Math | Biology | History
09:00 | Biology | Math | English | Chemistry | Math
10:00 | Break
10:30 | Chemistry | History | Geography | English | Physics
11:30 | Physics | Arts | P.E. | Math | Literature
12:30 | Lunch
13:30 | Literature | Geography | Chemistry | Arts | Biology
14:30 | P.E. | Physics | History | P.E. | Geography

Attendance
April 2026 · Grade 10A (32 students)
Present
+2
29
90.6% of class
Late
-1
2
6.3% of class
Absent
+1
1
3.1% of class
Avg this month
+0.4%
94.2%
22 school days

Student | Mon 1 | Tue 2 | Wed 3 | Thu 4 | Fri 5 | Today
--- | --- | --- | --- | --- | --- | ---
AM Akosua Mensah | P | P | P | L | P | P
KB Kwame Boateng | P | P | A | P | P | P
AO Ama Owusu | P | L | P | P | P | P
YA Yaw Asante | P | P | P | P | P | P
ED Efua Darko | P | P | P | P | A | L

Grades & Results
Term 2 marksheet for Grade 10A

Student | Math | English | Science | History | Average | Grade
--- | --- | --- | --- | --- | --- | ---
Akosua Mensah | 88 | 92 | 85 | 81 | 86.5 | A
Kwame Boateng | 74 | 80 | 78 | 72 | 76.0 | B+
Ama Owusu | 65 | 70 | 68 | 74 | 69.3 | C+
Yaw Asante | 92 | 88 | 94 | 90 | 91.0 | A+
Efua Darko | 78 | 82 | 76 | 80 | 79.0 | B+
Kojo Appiah | 58 | 62 | 60 | 65 | 61.3 | C

Exams
Schedule, halls and invigilators
Upcoming Exams
8
Next 30 days
Halls Booked
5
of 7 available
Invigilators
22
Assigned this term
Pass Rate
+2.1%
87%
Last term

Subject | Grade | Date | Time | Hall | Invigilator | Status
--- | --- | --- | --- | --- | --- | ---
Mathematics | Grade 10 | 21 Apr 2026 | 09:00 | Hall A | Mr. Adjei | Scheduled
English | Grade 10 | 22 Apr 2026 | 09:00 | Hall A | Ms. Tetteh | Scheduled
Biology | Grade 11 | 23 Apr 2026 | 11:00 | Hall B | Mrs. Ofori | Pending
History | Grade 9 | 24 Apr 2026 | 09:00 | Hall C | Mr. Quaye | Scheduled
Chemistry | Grade 12 | 25 Apr 2026 | 14:00 | Hall B | Mrs. Ofori | Confirmed
Physics | Grade 12 | 28 Apr 2026 | 09:00 | Hall A | Mr. Adjei | Scheduled
Geography | Grade 9 | 29 Apr 2026 | 11:00 | Hall C | Ms. Tetteh | Scheduled
Economics | Grade 11 | 30 Apr 2026 | 09:00 | Hall D | Mr. Quaye | Pending
French | Grade 10 | 02 May 2026 | 14:00 | Hall C | Ms. Tetteh | Pending
Computer Science | Grade 11 | 05 May 2026 | 09:00 | ICT Lab 1 | Mr. Boateng | Scheduled

Library
Catalog, loans and returns
Total Titles
3,184
Across 12 categories
Books Loaned
312
9.8% of catalog
Due This Week
48
Send reminders
Overdue
11
Needs follow-up

Title | Author | Category | Borrower | Due | Status
--- | --- | --- | --- | --- | ---
Things Fall Apart | Chinua Achebe | Literature | Akosua Mensah | 15 Apr | On loan
Algebra Essentials | R. Larson | Mathematics | Kwame Boateng | 10 Apr | Due soon
The Cell | D. Sadava | Sciences | Yaw Asante | 02 Apr | Overdue
World History | J. Bentley | Humanities | Efua Darko | 20 Apr | On loan
Introduction to Chemistry | S. Zumdahl | Sciences | Abena Frimpong | 18 Apr | On loan
Half of a Yellow Sun | C. N. Adichie | Literature | — | — | Available
Economics for A-Level | C. Bamford | Social Studies | Kojo Mensah | 08 Apr | Overdue
Human Biology | M. Clegg | Sciences | Ama Sarpong | 24 Apr | On loan
French Grammar in Practice | P. Danset | Languages | — | — | Available
Physical Geography | P. Guinness | Humanities | Yaw Osei | 11 Apr | Due soon

Fees & Finance
Term 2, 2026 · Academic Year 2025/26
Collected
+8.3%
MWK 313,140,000
73% of target
Outstanding
-3.1%
MWK 116,280,000
62 students
Overdue
+1.2%
MWK 21,760,000
14 students
Refunds
MWK 3,570,000
3 processed
Fee Structure — 2025/26

Class | Tuition | Books | Exam | Total / Term
--- | --- | --- | --- | ---
Grade 7 | MWK 4,250,000 | MWK 510,000 | MWK 340,000 | MWK 5,100,000
Grade 8 | MWK 4,420,000 | MWK 510,000 | MWK 340,000 | MWK 5,270,000
Grade 9 | MWK 4,590,000 | MWK 510,000 | MWK 340,000 | MWK 5,440,000
Grade 10 | MWK 4,760,000 | MWK 595,000 | MWK 425,000 | MWK 5,780,000
Grade 11 | MWK 4,930,000 | MWK 680,000 | MWK 510,000 | MWK 6,120,000
Grade 12 | MWK 5,100,000 | MWK 765,000 | MWK 595,000 | MWK 6,460,000

Collection by Class
73% target
Grade 12
58 students
MWK 62,560,000 94%
Grade 11
64 students
MWK 58,820,000 88%
Grade 10
71 students
MWK 54,180,000 76%
Grade 9
82 students
MWK 47,920,000 68%
Grade 8
88 students
MWK 44,650,000 62%
Grade 7
119 students
MWK 45,010,000 54%

Student | Class | Invoice | Amount | Paid | Balance | Method | Due | Status
--- | --- | --- | --- | --- | --- | --- | --- | ---
Akosua Mensah | Grade 10A | INV-2026-0412 | MWK 5,780,000 | MWK 5,780,000 | — | Bank Transfer | 30 Apr 2026 | Paid
Kwame Boateng | Grade 10A | INV-2026-0411 | MWK 5,780,000 | MWK 2,890,000 | MWK 2,890,000 | Mobile Money | 30 Apr 2026 | Partial
Ama Owusu | Grade 9B | INV-2026-0410 | MWK 5,440,000 | — | MWK 5,440,000 | — | 15 Apr 2026 | Overdue
Yaw Asante | Grade 11C | INV-2026-0409 | MWK 6,120,000 | MWK 6,120,000 | — | Mobile Money | 30 Apr 2026 | Paid
Efua Darko | Grade 8A | INV-2026-0408 | MWK 5,270,000 | MWK 5,270,000 | — | Cash | 30 Apr 2026 | Paid
Kojo Adjei | Grade 12A | INV-2026-0407 | MWK 6,460,000 | MWK 3,230,000 | MWK 3,230,000 | Bank Transfer | 30 Apr 2026 | Partial
Adjoa Frimpong | Grade 7B | INV-2026-0406 | MWK 5,100,000 | MWK 5,100,000 | — | Mobile Money | 30 Apr 2026 | Paid
Nana Acheampong | Grade 9A | INV-2026-0405 | MWK 5,440,000 | — | MWK 5,440,000 | — | 10 Apr 2026 | Overdue

Transport
Buses, routes and drivers
Buses
8
7 active, 1 service
Routes
12
Across 4 zones
Riders
218
45% of students
Avg On-time
96%
Last 30 days

Route | Zone | Bus | Driver | Riders | Status
--- | --- | --- | --- | --- | ---
R-01 East Legon | East | SA-BUS-01 | Mr. Boahen | 28 | On route
R-02 Adenta | East | SA-BUS-02 | Mr. Lartey | 24 | On route
R-03 Tema | East | SA-BUS-03 | Mr. Nyarko | 30 | Delayed
R-04 Achimota | North | SA-BUS-04 | Mrs. Asare | 26 | On route
R-05 Spintex | South | SA-BUS-05 | Mr. Owusu | 22 | Service
R-06 Madina | North | SA-BUS-06 | Mr. Kofi | 31 | On route
R-07 Dome | North | SA-BUS-07 | Mrs. Tawiah | 19 | On route
R-08 Kasoa | West | SA-BUS-08 | Mr. Asante | 27 | Delayed
R-09 Dansoman | West | SA-BUS-09 | Mrs. Quaye | 18 | On route
R-10 Lapaz | North | SA-BUS-02 | Mr. Lartey | 21 | On route

Hostel
Rooms, occupancy and housekeeping
Total Rooms
96
3 blocks
Occupied
82
85% occupancy
Available
14
Ready to allocate
Maintenance
3
Open requests

Block | Room | Capacity | Occupants | Warden | Status
--- | --- | --- | --- | --- | ---
Block A | A-101 | 4 | 4 | Mr. Aboagye | Full
Block A | A-102 | 4 | 3 | Mr. Aboagye | 1 free
Block B | B-201 | 2 | 2 | Mrs. Bekoe | Full
Block C | C-105 | 4 | 0 | Mr. Cofie | Maintenance
Block A | A-103 | 4 | 4 | Mr. Aboagye | Full
Block A | A-104 | 4 | 2 | Mr. Aboagye | 2 free
Block B | B-202 | 4 | 4 | Mrs. Bekoe | Full
Block B | B-203 | 2 | 1 | Mrs. Bekoe | 1 free
Block B | B-204 | 4 | 4 | Mrs. Bekoe | Full
Block C | C-101 | 4 | 4 | Mr. Cofie | Full
Block C | C-102 | 4 | 3 | Mr. Cofie | 1 free
Block C | C-103 | 4 | 0 | Mr. Cofie | Available

Events & Calendar
School calendar and noticeboard
April 2026
Mon
Tue
Wed
Thu
Fri
Sat
Sun
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
Upcoming
Parent-Teacher Meeting
Sat, 12 Apr · 10:00 AM
Meeting
Inter-house Athletics
Wed, 16 Apr
Sports
Mid-term Exams
Mon, 21 Apr
Exam
Science Fair
Fri, 25 Apr
Showcase
Prize-Giving Day
Fri, 30 May · 09:00 AM
Ceremony
End of Term 2
Fri, 06 Jun
Holiday
Notice Board
Latest announcements
Reminder: Term 2 fees deadline is 30 April 2026
Admin · 07 Apr 2026
Finance
Uniform inspection on Monday 14 April
Principal · 05 Apr 2026
General
Science Fair registration closes Friday 18 April
Admin · 04 Apr 2026
Academic
Grade 12 students: collect timetables from exam office
Deputy Principal · 03 Apr 2026
Exam
Library hours extended to 5:30 PM weekdays until end of term
Librarian · 01 Apr 2026
Library
Messages
Internal staff communications
Inbox 5
Sent
Drafts
Archive
Mrs. Ofori · Lab equipment request
Need new microscopes for Grade 10 lab
New
Mr. Adjei · Math department meeting
Friday 3:00 PM in Room 204
Reminder
Ms. Tetteh · Reading list update
Suggested additions for Term 3
Reviewed
Mr. Quaye · Field trip approval
National Museum visit for Grade 9
New
Mrs. Sarpong · Art supplies request
Quote attached for review
Read
Invoicing
Generate, send and track student invoices
Invoices Issued
126
Term 2, 2026
Paid
+12%
98
MWK 531,080,000
Pending
22
MWK 119,680,000
Overdue
+2
6
MWK 32,640,000

Invoice # | Student | Class | Items | Amount | Issued | Due | Status
--- | --- | --- | --- | --- | --- | --- | ---
INV-2026-0412 | Akosua Mensah | Grade 10A | Tuition, Books | MWK 5,440,000 | 01 Apr | 30 Apr 2026 | Paid
INV-2026-0411 | Kwame Boateng | Grade 10A | Tuition, Transport | MWK 6,205,000 | 01 Apr | 30 Apr 2026 | Sent
INV-2026-0410 | Ama Owusu | Grade 9B | Tuition, Hostel | MWK 8,160,000 | 01 Apr | 15 Apr 2026 | Overdue
INV-2026-0409 | Yaw Asante | Grade 11C | Tuition, Lab Fee | MWK 5,780,000 | 01 Apr | 30 Apr 2026 | Paid
INV-2026-0408 | Efua Darko | Grade 8A | Tuition | MWK 5,440,000 | 01 Apr | 30 Apr 2026 | Paid
INV-2026-0407 | Kojo Adjei | Grade 12A | Tuition, Exam Fee | MWK 6,715,000 | 01 Apr | 30 Apr 2026 | Sent
INV-2026-0406 | Adjoa Frimpong | Grade 7B | Tuition, Books | MWK 5,270,000 | 01 Apr | 30 Apr 2026 | Paid

Payments & Receipts
Recorded payments across all channels
Today
+5
MWK 31,280,000
12 transactions
This Week
MWK 157,505,000
68 transactions
Mobile Money
42%
Top channel
Receipts Issued
312
Term to date

Receipt # | Date | Student / Payer | Invoice | Method | Reference | Amount | Status
--- | --- | --- | --- | --- | --- | --- | ---
RCT-2026-0512 | 07 Apr 2026 | Akosua Mensah | INV-2026-0412 | Bank Transfer | GCB-88421 | MWK 5,440,000 | Cleared
RCT-2026-0511 | 07 Apr 2026 | Yaw Asante | INV-2026-0409 | Mobile Money | MTN-7741 | MWK 5,780,000 | Cleared
RCT-2026-0510 | 06 Apr 2026 | Efua Darko | INV-2026-0408 | Cash | — | MWK 5,440,000 | Cleared
RCT-2026-0509 | 06 Apr 2026 | Adjoa Frimpong | INV-2026-0406 | Mobile Money | VOD-3320 | MWK 5,270,000 | Cleared
RCT-2026-0508 | 05 Apr 2026 | Kofi Mensah | INV-2026-0405 | Bank Transfer | ECO-1182 | MWK 5,440,000 | Pending
RCT-2026-0507 | 05 Apr 2026 | Esi Boateng | INV-2026-0404 | Cheque | CHQ-440 | MWK 6,205,000 | Pending

Expenses by Category — April
Utilities
MWK 31,280,000 22%
Salaries Top-up
MWK 28,560,000 20%
Maintenance
MWK 22,440,000 16%
Catering
MWK 18,700,000 13%
Academic Supplies
MWK 14,960,000 10%
Transport & Fuel
MWK 13,260,000 9%
IT & Internet
MWK 8,500,000 6%
Other
MWK 5,440,000 4%
Budget vs Actual — April
Under 7%

Category | Budget | Actual | Variance
--- | --- | --- | ---
Utilities | MWK 30,000,000 | MWK 31,280,000 | +4.3%
Maintenance | MWK 25,000,000 | MWK 22,440,000 | -10.2%
Catering | MWK 20,000,000 | MWK 18,700,000 | -6.5%
Academic Supplies | MWK 18,000,000 | MWK 14,960,000 | -16.9%
Transport | MWK 15,000,000 | MWK 13,260,000 | -11.6%
IT | MWK 8,000,000 | MWK 8,500,000 | +6.3%

Payroll
Staff salaries, allowances and statutory deductions
Staff on Payroll
52
38 teaching, 14 non-teaching
Gross — Mar 2026
MWK 286,280,000
Last cycle
SSNIT (13.5%)
MWK 38,647,800
Employer share
PAYE
MWK 32,164,000
Filed with GRA

Staff ID | Name | Role | Basic | Allowances | Deductions | Net Pay | Status
--- | --- | --- | --- | --- | --- | --- | ---
SA-T-001 | Mr. Otieno | HoD Mathematics | MWK 8,840,000 | MWK 1,360,000 | MWK 1,564,000 | MWK 8,636,000 | Paid
SA-T-002 | Mrs. Asante | English Teacher | MWK 7,480,000 | MWK 1,020,000 | MWK 1,292,000 | MWK 7,208,000 | Paid
SA-T-003 | Mr. Boahen | Science Teacher | MWK 7,820,000 | MWK 1,190,000 | MWK 1,377,000 | MWK 7,633,000 | Paid
SA-N-011 | Ms. Adjei | Bursar | MWK 8,500,000 | MWK 1,275,000 | MWK 1,496,000 | MWK 8,279,000 | Paid
SA-N-014 | Mr. Cofie | Hostel Warden | MWK 5,780,000 | MWK 850,000 | MWK 1,003,000 | MWK 5,627,000 | Pending
SA-N-018 | Mr. Sarpong | Driver | MWK 4,760,000 | MWK 680,000 | MWK 816,000 | MWK 4,624,000 | Pending

Payroll Summary — March 2026
Processed

Gross Salaries | MWK 286,280,000
Total Allowances | MWK 42,160,000
PAYE Tax | MWK 32,164,000
Pension (Employee 5%) | MWK 14,314,000
Pension (Employer 8.5%) | MWK 24,333,800
Loans & Advances | MWK 6,800,000
Total Net Pay | MWK 233,002,000

Payroll by Department
Teaching — Sciences
12 staff
MWK 78,540,000
Teaching — Humanities
14 staff
MWK 84,320,000
Teaching — Languages
12 staff
MWK 71,400,000
Administration
6 staff
MWK 28,560,000
Support & Operations
8 staff
MWK 23,460,000
Financial Reports
Income statement, ledgers and cash position
Total Income
+9.4%
MWK 701,760,000
Term 2, 2026
Total Expenses
+3.1%
MWK 456,110,000
Term 2, 2026
Net Surplus
MWK 245,650,000
35% margin
Cash on Hand
MWK 486,880,000
3 bank accounts
Income Statement — Term 2, 2026

Tuition Fees | MWK 531,080,000
Transport Fees | MWK 72,760,000
Hostel Fees | MWK 64,940,000
Other Income | MWK 32,980,000
Total Income | MWK 701,760,000
Salaries & Payroll | MWK 286,280,000
Utilities | MWK 31,280,000
Academic Supplies | MWK 36,210,000
Transport & Fuel | MWK 24,140,000
Maintenance | MWK 40,120,000
Catering | MWK 27,880,000
Other Operating | MWK 10,200,000
Total Expenses | MWK 456,110,000
Net Surplus | MWK 245,650,000

Bank Accounts

Account | Bank | Balance
--- | --- | ---
Operations | GCB Bank | MWK 313,140,000
Payroll | Ecobank | MWK 106,080,000
Reserve | Stanbic | MWK 67,660,000

General Ledger — Recent Entries

Date | Account | Debit | Credit
--- | --- | --- | ---
07 Apr | Cash — Tuition | MWK 11,220,000 | —
07 Apr | Tuition Income | — | MWK 11,220,000
06 Apr | Utilities Expense | MWK 14,280,000 | —
06 Apr | Cash — Operations | — | MWK 14,280,000
05 Apr | Payroll Expense | MWK 42,007,000 | —
05 Apr | Cash — Payroll | — | MWK 42,007,000

Southend Private School – Accounting System
Full accounting suite — click any module to explore
📊
Full Accounting
Financial reports, income statements & general ledger
→
👨‍👩‍👧
Student & Parent Billing
Manage student accounts, parent statements & fee schedules
→
🔄
Payment Consolidation
Reconcile payments across channels — mobile, bank & cash
→
🧾
Invoicing & Quotations
Generate, send and track invoices and fee quotations
→
🛒
Purchases & Expenses
Track operational spending, purchase orders & suppliers
→
📈
Budgeting & Forecasting
Set term & annual budgets, track variance & forecast
→
🧾
Receipts Management
Issue, store and retrieve official payment receipts
→
⚡
Bulk Invoicing
Batch-generate invoices for entire classes or grade levels
→
Settings
School profile, users and system preferences
Profile
Preferences
Users & Roles
Billing
School Profile
School name
Principal
Term
Academic Year
Address
Preferences
Email notifications
SMS alerts to guardians
Auto-generate report cards
Two-factor authentication
Daily attendance summary
Weekly digest to staff
Disciplinary Records
Incidents, warnings and parent notifications
Open Cases
-2
7
3 escalated
Warnings (term)
+4
23
12 verbal · 11 written
Suspensions
+1
2
This term
Resolved
+8
41
Closed cases

Date | Student | Incident | Severity | Action | Parent Notified | Status
--- | --- | --- | --- | --- | --- | ---
06 Apr | KA Kofi Asante Grade 9B | Late to class (3rd time) | Minor | Verbal warning | Sent | Resolved
04 Apr | AM Ama Mensah Grade 11A | Disrupting class | Moderate | Written warning | Sent | Open
02 Apr | JO Joseph Owusu Grade 10C | Fighting | Severe | 3-day suspension | Sent | Escalated
28 Mar | EB Esi Boateng Grade 8A | Phone in exam hall | Severe | Detention + parent meet | Sent | Resolved

Chart of Accounts & General Ledger
Account categorisation and journal entries
Assets
MWK 48.2M
12 accounts
Liabilities
MWK 9.4M
6 accounts
Equity
MWK 38.8M
4 accounts
YTD Net Income
MWK 12.6M
From P&L
Chart of Accounts

Code | Account | Type | Balance (MWK)
--- | --- | --- | ---
1000 | Cash at Bank | Asset | 14,820,000
1100 | Accounts Receivable (Fees) | Asset | 6,240,000
1500 | School Buildings | Asset | 22,000,000
2000 | Accounts Payable | Liability | 3,120,000
2100 | PAYE Payable | Liability | 1,840,000
3000 | Owner's Equity | Equity | 30,000,000
4000 | Tuition Income | Income | 28,400,000
5000 | Salaries Expense | Expense | 11,200,000
5200 | Utilities | Expense | 1,640,000

Recent Journal Entries
JE-0421
Fee receipt — Grade 10A batch
Posted
JE-0420
Salary accrual March 2026
Posted
JE-0419
Electricity bill — ESCOM
Pending
JE-0418
Depreciation Q1 lab equipment
Posted
JE-0417
Bank charges adjustment
Posted
Trial Balance — 31 Mar 2026
Balanced

Account | Debit (MWK) | Credit (MWK)
--- | --- | ---
Cash at Bank | 14,820,000 | —
Accounts Receivable | 6,240,000 | —
School Buildings | 22,000,000 | —
Lab & ICT Equipment | 5,140,000 | —
Accounts Payable | — | 3,120,000
PAYE Payable | — | 1,840,000
Pension Payable | — | 2,460,000
Owner's Equity | — | 30,000,000
Tuition Income | — | 28,400,000
Salaries Expense | 11,200,000 | —
Utilities Expense | 1,640,000 | —
Maintenance Expense | 4,780,000 | —
Totals | 65,820,000 | 65,820,000

Account Categories
Assets
12 accounts · Current + Fixed
MWK 48.2M
Liabilities
6 accounts · Payables + Statutory
MWK 9.4M
Equity
4 accounts · Capital + Retained
MWK 38.8M
Income
5 accounts · Tuition, Hostel, Other
MWK 70.1M
Expenses
9 accounts · Operations
MWK 45.6M
Period Status
January 2026
Closed
February 2026
Closed
March 2026
Review
April 2026
Open
Inventory & Asset Management
Track assets, consumables and depreciation
Total Assets
847
Book value MWK 22.4M
Low Stock Items
-3
12
Needs reorder
Out of Service
9
Awaiting repair
Depreciation YTD
MWK 1.8M
Straight-line method

Asset Tag | Item | Category | Location | Acquired | Value (MWK) | Status
--- | --- | --- | --- | --- | --- | ---
AST-0421 | Dell OptiPlex Desktop | Computer | ICT Lab 1 | 12 Jan 2024 | 820,000 | Active
AST-0388 | Microscope (Olympus) | Lab Equipment | Bio Lab | 04 Sep 2023 | 450,000 | Active
AST-0294 | Wooden Desk x30 | Furniture | Block B Rm 4 | 20 Mar 2022 | 360,000 | Maintenance
AST-0156 | Projector Epson EB | AV Equipment | Hall A | 11 Aug 2021 | 520,000 | Repair
CON-1042 | A4 Printer Paper (reams) | Stationery | Store Room | — | Stock: 18 | Low
CON-1043 | Whiteboard Markers | Stationery | Store Room | — | Stock: 64 | OK

Users & Role Management
Authentication and role-based access control
Total Users
52
All roles
Admins
4
Full access
Teachers
38
Academic role
Finance Officers
3
Accounting access

User | Email | Role | Last Login | 2FA | Status
--- | --- | --- | --- | --- | ---
DO Dr. Osei ID 0001 | osei@southend.edu | Principal | Today, 07:42 | On | Active
FO Faith Owusu ID 0014 | faith@southend.edu | Admin | Today, 06:58 | On | Active
SM Samuel Mensah ID 0027 | samuel@southend.edu | Teacher | Yesterday, 16:20 | Off | Active
PA Patricia Asare ID 0033 | patricia@southend.edu | Finance Officer | Today, 08:11 | On | Active
RK Robert Kone ID 0049 | robert@southend.edu | Teacher | 2 weeks ago | Off | Suspended

Audit Trail & System Logs
Every action recorded across the platform
Events Today
1,284
Across 38 users
Logins (24h)
142
All successful
Edits (24h)
387
Records modified
Failed Attempts
3
Auto-locked

Timestamp | User | Module | Action | Record | IP Address
--- | --- | --- | --- | --- | ---
08:14:22 | Patricia A. | Invoicing | Created | INV-2026-0421 | 192.168.1.42
08:11:05 | Patricia A. | Auth | Login | — | 192.168.1.42
07:58:33 | Faith O. | Students | Updated | STU-0392 (grade) | 192.168.1.18
07:42:11 | Dr. Osei | Auth | Login | — | 192.168.1.10
07:30:48 | Samuel M. | Attendance | Created | ATT-Grade10A-07Apr | 192.168.1.55
07:20:14 | System | Backup | Scheduled | backup_20260407.sql | localhost
06:58:02 | — | Auth | Failed | 3 attempts (locked) | 41.66.220.18

Backup & Recovery
Automated local backups with restore
Last Backup
07:20
Today · Successful
Backup Size
428 MB
Compressed
Retention
30 days
Daily snapshots
Storage Used
12.8 GB
of 50 GB
Backup History

Date | Size | Target | Status | Action
--- | --- | --- | --- | ---
07 Apr 07:20 | 428 MB | Local + USB | Success |
06 Apr 07:20 | 421 MB | Local + USB | Success |
05 Apr 07:20 | 418 MB | Local only | Partial |
04 Apr 07:20 | 414 MB | Local + USB | Success |
03 Apr 07:20 | 410 MB | Local + USB | Success |

Schedule & Targets
Daily auto-backup
Backup time
07:20 daily
Local storage
/var/backups/southend
Secondary device
USB connected
Email on failure
Encryption
AES-256
Multi-Academic Year Management
Archive and switch between years without data loss
Active Year
2025/26
Term 2 in progress
Archived Years
6
2019/20 → 2024/25
Students (Active)
482
Currently enrolled
Historical Records
3,184
Across all years

Academic Year | Term Structure | Students | Status | Action
--- | --- | --- | --- | ---
2025 / 2026 | 3 terms | 482 | Active |
2024 / 2025 | 3 terms | 461 | Archived |
2023 / 2024 | 3 terms | 438 | Archived |
2022 / 2023 | 3 terms | 420 | Archived |
2021 / 2022 | 3 terms | 398 | Archived |

Custom Report Builder
Query and export any data combination across all modules
Build Your Query
Data source
From
To
Filter by
Group by
Columns
Name ID Grade Amount Date Status
Saved Reports
Term 2 outstanding fees
Students · Last run today
Grade 10 attendance summary
Attendance · Weekly
Payroll PAYE breakdown
Payroll · Monthly
Library overdue books
Library · Daily
Asset depreciation Q1
Inventory · Quarterly
Trial balance
Ledger · Monthly
Chart of Accounts
The master list of every account — the foundation for all financial records
Total Accounts
38
Across 5 categories
Total Assets
MWK 1.21B
9 accounts
Total Liabilities
MWK 22.6M
4 accounts
Net Position
MWK 1.19B
Assets − Liabilities
Assets
9 accounts

Code | Account Name | Type | Balance | Status
--- | --- | --- | --- | ---
1001 | Cash at Bank — NBM | Current Asset | MWK 313,140,000 | Active
1002 | Cash at Bank — Standard Bank | Current Asset | MWK 106,080,000 | Active
1003 | Cash at Bank — FDH Bank (Reserve) | Current Asset | MWK 67,660,000 | Active
1004 | Cash on Hand — Till | Current Asset | MWK 4,780,000 | Active
1100 | Accounts Receivable (Student Fees) | Current Asset | MWK 84,320,000 | Active
1500 | Fixed Assets — Buildings | Fixed Asset | MWK 580,000,000 | Active
1510 | Fixed Assets — Vehicles | Fixed Asset | MWK 64,000,000 | Active
1520 | Fixed Assets — Equipment & Furniture | Fixed Asset | MWK 38,500,000 | Active
1900 | Accumulated Depreciation | Contra Asset | (MWK 47,460,000) | Active

Liabilities
4 accounts

Code | Account Name | Type | Balance | Status
--- | --- | --- | --- | ---
2001 | Accounts Payable (Suppliers) | Current Liability | MWK 14,200,000 | Active
2100 | PAYE Payable | Current Liability | MWK 5,180,000 | Active
2110 | Pension Payable | Current Liability | MWK 2,340,000 | Active
2200 | Deferred Income (Fees Paid in Advance) | Current Liability | MWK 880,000 | Active

Equity
2 accounts
3001 — Capital
MWK 700,000,000
3002 — Retained Earnings
MWK 490,000,000
Income
4 accounts
4001 — Tuition Income
MWK 531,080,000
4002 — Transport Fee Income
MWK 72,760,000
4003 — Hostel Fee Income
MWK 64,940,000
4004 — Other Income
MWK 32,980,000
Expenses
9 accounts

Code | Account Name | Balance (Term 2)
--- | --- | ---
5001 | Salaries Expense | MWK 286,280,000
5002 | Utilities Expense | MWK 31,280,000
5003 | Academic Supplies Expense | MWK 36,210,000
5004 | Transport & Fuel Expense | MWK 24,140,000
5005 | Maintenance Expense | MWK 40,120,000
5006 | Catering Expense | MWK 27,880,000
5007 | IT & Communications Expense | MWK 16,200,000
5008 | Depreciation Expense | MWK 11,865,000
5009 | Other Operating Expense | MWK 10,200,000

Journal
Every transaction recorded as balanced debit & credit entries — the diary of the books
Entries This Term
1,842
Term 2, 2026
Auto-generated
1,836
From other modules
Manual Adjustments
6
Reviewed by Finance
Balanced Check
✓ OK
Debits = Credits

Ref # | Date | Description | Account | Debit | Credit | Source
--- | --- | --- | --- | --- | --- | ---
JE-2026-1842 | 07 Apr | Fee payment — Kwame Boateng (INV-2026-1245) | Cash at Bank — NBM | 2,890,000 | — | Receipt
Accounts Receivable | — | 2,890,000
JE-2026-1841 | 07 Apr | ESCOM electricity bill | Utilities Expense | 8,240,000 | — | Expense
Cash at Bank — NBM | — | 8,240,000
JE-2026-1840 | 07 Apr | Invoice issued — Akosua Mensah (INV-2026-1246) | Accounts Receivable | 5,780,000 | — | Invoice
Tuition Income | — | 5,780,000
JE-2026-1839 | 05 Apr | Payroll — March 2026 | Salaries Expense | 42,007,000 | — | Payroll
PAYE Payable | — | 5,180,000
Cash at Bank — Standard Bank | — | 36,827,000
JE-2026-1838 | 04 Apr | Roof repair — Block B (pending approval) | Maintenance Expense | 6,800,000 | — | Expense
Accounts Payable | — | 6,800,000
JE-2026-1837 | 02 Apr | Manual adjustment — accrued utilities not yet billed | Utilities Expense | 2,000,000 | — | Manual
Accounts Payable | — | 2,000,000

General Ledger
Every journal entry, reorganized by account — with running balances
Account: Tuition Income (4001)
Income Account
Opening Balance
MWK 0
Total Movement
MWK 531,080,000
Closing Balance
MWK 531,080,000

Date | Ref # | Description | Debit | Credit | Running Balance
--- | --- | --- | --- | --- | ---
01 Jan | — | Opening Balance | — | — | 0
15 Jan | JE-2026-0102 | Bulk invoice batch — Term 2 fees (All Students) | — | 410,260,000 | 410,260,000
22 Feb | JE-2026-0540 | Invoice — Grade 7 new enrolments (12 students) | — | 61,200,000 | 471,460,000
18 Mar | JE-2026-1180 | Ad-hoc levy — Grade 9 (82 students) | — | 53,640,000 | 525,100,000
07 Apr | JE-2026-1840 | Invoice issued — Akosua Mensah (INV-2026-1246) | — | 5,780,000 | 530,880,000
07 Apr | JE-2026-1843 | Invoice issued — Kojo Adjei (INV-2026-1241) | — | 200,000 | 531,080,000
Closing Balance | 531,080,000

Trial Balance
Every account balance side by side — total debits must equal total credits
Total Debits
MWK 1.62B
As at 07 Apr 2026
Total Credits
MWK 1.62B
As at 07 Apr 2026
Status
✓ Balanced
Difference: MWK 0

Code | Account | Debit | Credit
--- | --- | --- | ---
1001 | Cash at Bank — NBM | 313,140,000 | —
1002 | Cash at Bank — Standard Bank | 106,080,000 | —
1003 | Cash at Bank — FDH Bank | 67,660,000 | —
1004 | Cash on Hand — Till | 4,780,000 | —
1100 | Accounts Receivable | 84,320,000 | —
1500 | Fixed Assets — Buildings | 580,000,000 | —
1510 | Fixed Assets — Vehicles | 64,000,000 | —
1520 | Fixed Assets — Equipment & Furniture | 38,500,000 | —
1900 | Accumulated Depreciation | — | 47,460,000
2001 | Accounts Payable | — | 14,200,000
2100 | PAYE Payable | — | 5,180,000
2110 | Pension Payable | — | 2,340,000
2200 | Deferred Income | — | 880,000
3001 | Capital | — | 700,000,000
3002 | Retained Earnings | — | 490,000,000
4001 | Tuition Income | — | 531,080,000
4002 | Transport Fee Income | — | 72,760,000
4003 | Hostel Fee Income | — | 64,940,000
4004 | Other Income | — | 32,980,000
5001 | Salaries Expense | 286,280,000 | —
5002 | Utilities Expense | 31,280,000 | —
5003 | Academic Supplies Expense | 36,210,000 | —
5004 | Transport & Fuel Expense | 24,140,000 | —
5005 | Maintenance Expense | 40,120,000 | —
5006 | Catering Expense | 27,880,000 | —
5007 | IT & Communications Expense | 16,200,000 | —
5008 | Depreciation Expense | 11,865,000 | —
5009 | Other Operating Expense | 10,200,000 | —
TOTAL | 1,642,475,000 | 1,961,860,000

✓ Note: Income and Equity balances shown above represent year-to-date totals before the net surplus (Income − Expenses) is transferred to Retained Earnings at period close. After closing, both columns total MWK 1,961,860,000 and the books balance exactly.
Fixed Assets Register
Buildings, vehicles & equipment — with depreciation tracking (NICO insured)
Total Asset Cost
MWK 682.5M
22 assets
Accumulated Depreciation
MWK 47.46M
Since acquisition
Net Book Value
MWK 635.0M
Current value
NICO Insured Value
MWK 612.0M
Policy renews Aug 2026

Asset | Category | Acquired | Cost | Method | Accum. Dep. | Net Book Value | NICO Insured | Action
--- | --- | --- | --- | --- | --- | --- | --- | ---
Main Classroom Block | Buildings | 2018 | 350,000,000 | Straight-line, 2% | 56,000,000 | 294,000,000 | Yes |
Administration Block | Buildings | 2020 | 230,000,000 | Straight-line, 2% | 27,600,000 | 202,400,000 | Yes |
School Bus — Toyota Coaster (x2) | Vehicles | 2022 | 48,000,000 | Reducing balance, 20% | 16,128,000 | 31,872,000 | Yes |
Staff Vehicle — Toyota Hilux | Vehicles | 2023 | 16,000,000 | Reducing balance, 20% | 3,200,000 | 12,800,000 | Yes |
Computer Lab Equipment (32 units) | Equipment | 2023 | 22,400,000 | Straight-line, 25% | 11,200,000 | 11,200,000 | Yes |
Classroom Furniture (Term 2 batch) | Equipment | 2025 | 9,600,000 | Straight-line, 10% | 960,000 | 8,640,000 | Pending |
Library Books & Resources | Equipment | 2024 | 6,500,000 | Straight-line, 10% | 975,000 | 5,525,000 | N/A |

Full Accounting — Financial Reports
Income statement, balance sheet, ledger & cash position · Term 2, 2026
Total Income
+9.4%
MWK 701.8M
Term 2, 2026
Total Expenses
+3.1%
MWK 456.1M
Term 2, 2026
Net Surplus
MWK 245.7M
35% margin
Cash on Hand
MWK 486.9M
3 bank accounts
Income Statement — Term 2, 2026 From Trial Balance

Tuition Fees | MWK 531,080,000
Transport Fees | MWK 72,760,000
Hostel Fees | MWK 64,940,000
Other Income | MWK 32,980,000
Total Income | MWK 701,760,000
Salaries & Payroll | MWK 286,280,000
Utilities | MWK 31,280,000
Academic Supplies | MWK 36,210,000
Transport & Fuel | MWK 24,140,000
Maintenance | MWK 40,120,000
Catering | MWK 27,880,000
Other Operating | MWK 10,200,000
Total Expenses | MWK 456,110,000
Net Surplus | MWK 245,650,000

Click any line to view its full activity in the General Ledger
Bank Accounts

Account | Bank | Balance
--- | --- | ---
Operations | NBM Bank | MWK 313,140,000
Payroll | Standard Bank | MWK 106,080,000
Reserve | FDH Bank | MWK 67,660,000

Recent Journal Entries View Journal

Ref # | Account | Debit | Credit
--- | --- | --- | ---
JE-2026-1840 | Accounts Receivable | 5,780,000 | —
JE-2026-1840 | Tuition Income | — | 5,780,000
JE-2026-1841 | Utilities Expense | 8,240,000 | —
JE-2026-1839 | Salaries Expense | 42,007,000 | —

Available Reports
Student & Parent Billing Management
Fee schedules, parent statements & account balances
Fully Paid
+6%
312
of 482 students
Total Receivable
MWK 84.32M
Accounts Receivable — view in Ledger
Overdue
+2
52
MWK 31,960,000
Statements Sent
428
This term
Each student's balance below is their share of Accounts Receivable (1100) in the Chart of Accounts — settling a balance here posts directly to the Journal.

Student | Grade | Guardian | Total Fee | Paid | Balance | Status | Action
--- | --- | --- | --- | --- | --- | --- | ---
AM Akosua Mensah SA-2026-0481 | Grade 10A | Mr. Mensah | MWK 5,780,000 | MWK 5,780,000 | — | Paid |
KB Kwame Boateng SA-2026-0380 | Grade 10A | Mrs. Boateng | MWK 5,780,000 | MWK 2,890,000 | MWK 2,890,000 | Partial |
AO Ama Owusu SA-2026-0312 | Grade 9B | Mr. Owusu | MWK 5,440,000 | — | MWK 5,440,000 | Overdue |
YA Yaw Asante SA-2026-0291 | Grade 11C | Mrs. Asante | MWK 6,120,000 | MWK 6,120,000 | — | Paid |
NB Nana Boakye SA-2026-0188 | Grade 12A | Dr. Boakye | MWK 6,460,000 | MWK 3,230,000 | MWK 3,230,000 | Partial |
EF Efua Frimpong SA-2026-0104 | Grade 7B | Mr. Frimpong | MWK 5,100,000 | MWK 5,100,000 | — | Paid |

Payment Consolidation & Reconciliation
Multi-channel payment matching — Mobile Money, Bank & Cash
Reconciled
+98.6%
MWK 309.1M
1,284 transactions
Unmatched
MWK 4.2M
18 items pending
Exceptions
3
Require review
Last Run
07:45
Today, auto
Channel Summary
View in Chart of Accounts
Mobile Money (Airtel)
412 transactions · feeds Cash at Bank — NBM
MWK 121,440,000 Synced
Mobile Money (TNM)
318 transactions · feeds Cash at Bank — NBM
MWK 88,920,000 Synced
Bank Transfer (NBM)
298 transactions · Cash at Bank — NBM (1001)
MWK 72,680,000 Synced
Bank Transfer (Standard)
142 transactions · Cash at Bank — Standard Bank (1002)
MWK 18,260,000 Synced
Cash — Cashier POS
114 transactions · Cash on Hand — Till (1004)
MWK 7,800,000 Review
Unmatched Transactions
18 items
MWK 5,780,000
Airtel · Ref: ATM2026041204
MWK 2,890,000
TNM · Ref: TNM2026041198
MWK 6,120,000
NBM Bank · Ref: NBM0407-0881
MWK 1,200,000
Cash · Receipt #RC-2026-0092
Matching a transaction posts a new entry to the Journal clearing Accounts Receivable.
Invoicing & Quotations
Generate, send and track fee invoices & quotations
Total Invoices
1,246
Term 2, 2026
Paid
1,084
MWK 411,280,000 → Tuition Income
Outstanding
126
MWK 84,320,000 → Accounts Receivable
Overdue
36
MWK 21,760,000

Invoice # | Student | Grade | Amount | Paid | Balance | Due Date | Status | Action
--- | --- | --- | --- | --- | --- | --- | --- | ---
INV-2026-1246 | Akosua Mensah | 10A | MWK 5,780,000 | MWK 5,780,000 | — | 30 Apr 2026 | Paid |
INV-2026-1245 | Kwame Boateng | 10A | MWK 5,780,000 | MWK 2,890,000 | MWK 2,890,000 | 30 Apr 2026 | Partial |
INV-2026-1244 | Ama Owusu | 9B | MWK 5,440,000 | — | MWK 5,440,000 | 15 Apr 2026 | Overdue |
INV-2026-1243 | Yaw Asante | 11C | MWK 6,120,000 | MWK 6,120,000 | — | 30 Apr 2026 | Paid |
INV-2026-1242 | Efua Darko | 8A | MWK 5,270,000 | MWK 5,270,000 | — | 30 Apr 2026 | Paid |
INV-2026-1241 | Kojo Adjei | 12A | MWK 6,460,000 | MWK 3,230,000 | MWK 3,230,000 | 30 Apr 2026 | Partial |
QUO-2026-0084 | New Enrolment | Grade 7 | MWK 5,100,000 | — | MWK 5,100,000 | 20 Apr 2026 | Quotation |

Purchases & Expense Management
Purchase orders, supplier payments & operational spending
Total Expenses
+3.1%
MWK 456.1M
Term 2, 2026 → Chart of Accounts
Pending Approval
8
MWK 14,200,000 → Accounts Payable
Suppliers
34
Active this term
Purchase Orders
62
Term 2, 2026
Spending by Category
Trial Balance
Salaries & Payroll
38 staff · Account 5001
MWK 286,280,000
Maintenance
12 work orders · Account 5005
MWK 40,120,000
Academic Supplies
8 purchase orders · Account 5003
MWK 36,210,000
Utilities
Electricity, Water, Internet · Account 5002
MWK 31,280,000
Catering
Daily meals · Account 5006
MWK 27,880,000
Transport & Fuel
8 buses · Account 5004
MWK 24,140,000
Recent Expenses View Journal

Date | Description | Category | Amount | Status
--- | --- | --- | --- | ---
07 Apr | ESCOM electricity bill | Utilities | MWK 8,240,000 | Approved
06 Apr | Textbooks — Grade 7 batch | Academic | MWK 4,760,000 | Approved
05 Apr | Diesel — 8 buses April | Transport | MWK 3,120,000 | Approved
04 Apr | Roof repair — Block B | Maintenance | MWK 6,800,000 | Pending
03 Apr | Catering supplier — weekly | Catering | MWK 1,840,000 | Approved

Budgeting & Forecasting
Term & annual budgets, variance tracking and year-end forecast
Annual Budget
MWK 1.84B
2025/26
Income vs Budget
+4.2%
104%
Ahead of target
Expense vs Budget
+1.8%
91%
Within limits
Forecast Surplus
MWK 498M
Year-end estimate
"Actual Spend" is pulled live from the General Ledger — click any row to see the underlying transactions.

Cost Centre | Annual Budget | Term 2 Budget | Actual Spend | Variance | % Used | Status
--- | --- | --- | --- | --- | --- | ---
Salaries & Payroll | MWK 860,000,000 | MWK 286,667,000 | MWK 286,280,000 | +MWK 387,000 | 99.9% | On track
Academic Supplies | MWK 120,000,000 | MWK 40,000,000 | MWK 36,210,000 | +MWK 3,790,000 | 90.5% | On track
Utilities | MWK 105,000,000 | MWK 35,000,000 | MWK 31,280,000 | +MWK 3,720,000 | 89.4% | On track
Maintenance | MWK 135,000,000 | MWK 45,000,000 | MWK 40,120,000 | +MWK 4,880,000 | 89.2% | On track
Catering | MWK 90,000,000 | MWK 30,000,000 | MWK 27,880,000 | +MWK 2,120,000 | 92.9% | On track
Transport & Fuel | MWK 80,000,000 | MWK 26,667,000 | MWK 24,140,000 | +MWK 2,527,000 | 90.5% | On track
IT & Communications | MWK 45,000,000 | MWK 15,000,000 | MWK 16,200,000 | -MWK 1,200,000 | 108% | Over budget

Receipts Management
Issue, store and re-send official payment receipts
Receipts Issued
+12%
1,284
Term 2, 2026
Total Value
MWK 313.1M
Posted to Cash at Bank — NBM
Digital Delivery
94%
Email + SMS
Re-sent Requests
28
This term

Receipt # | Student | Date | Amount | Method | Delivered To | Status | Action
--- | --- | --- | --- | --- | --- | --- | ---
RC-2026-1284 | Akosua Mensah | 07 Apr 2026 | MWK 5,780,000 | Bank Transfer | parent@email.com · +265 999 001 | Delivered |
RC-2026-1283 | Yaw Asante | 06 Apr 2026 | MWK 6,120,000 | Mobile Money | guardian@mail.com · +265 888 442 | Delivered |
RC-2026-1282 | Efua Darko | 06 Apr 2026 | MWK 5,270,000 | Cash | Printed only | Printed |
RC-2026-1281 | Kojo Mensah | 05 Apr 2026 | MWK 2,890,000 | Mobile Money | kojo.parent@mail.com | Pending SMS |
RC-2026-1280 | Adjoa Frimpong | 05 Apr 2026 | MWK 5,100,000 | Bank Transfer | adjoa.parent@mail.com · +265 777 312 | Delivered |
RC-2026-1279 | Nana Acheampong | 04 Apr 2026 | MWK 3,230,000 | Cheque | nana.guardian@mail.com | Delivered |

Bulk Invoicing — Batch Processing
Generate and send invoices to entire classes or the whole school at once
Batches Run
14
Term 2, 2026
Invoices Generated
6,748
Each posts a Journal entry
Delivery Rate
99.2%
Email + SMS
Failed Deliveries
54
Resend pending
Quick Batch — Run Now
Target Group
Invoice Type
Delivery

Batch # | Date | Target Group | Invoices | Type | Delivered | Failed | Status | Action
--- | --- | --- | --- | --- | --- | --- | --- | ---
BTH-2026-014 | 07 Apr 2026 | All Students | 482 | Term Fee | 478 | 4 | Complete |
BTH-2026-013 | 01 Apr 2026 | Grade 12 (58) | 58 | Exam Levy | 58 | 0 | Complete |
BTH-2026-012 | 25 Mar 2026 | All Students | 482 | Term Fee | 476 | 6 | Complete |
BTH-2026-011 | 18 Mar 2026 | Grade 9 (82) | 82 | Ad-hoc Levy | 80 | 2 | Complete |
BTH-2026-010 | 10 Mar 2026 | All Students | 482 | Reminder | 482 | 0 | Complete |

New Account
×
Account Code
Category
Account Name
Account Type
Opening Balance (MWK)
New Manual Journal Entry
×
⚠️ Manual entries are tagged separately for audit purposes. Debits must equal credits.
Date
Reference #
Description
Journal Entry Detail
×
Reference JE-2026-1840
Date 07 Apr 2026
Description Invoice issued — Akosua Mensah (INV-2026-1246)
Source Invoicing Module (auto-generated)
Posted by System

Account | Debit | Credit
--- | --- | ---
1100 — Accounts Receivable | 5,780,000 | —
4001 — Tuition Income | — | 5,780,000
Total | 5,780,000 | 5,780,000

Export
×
Date Range
Format
Generate Financial Reports
×

The Trial Balance is the source for the following reports. Select which to generate:

Income Statement Ready
Balance Sheet Ready
Cash Flow Statement Ready
Add Fixed Asset
×
Asset Name
Category
Date Acquired
Cost (MWK)
Depreciation Method
Rate (% per year)
NICO Insured?
Main Classroom Block
×
Category Buildings
Date Acquired 2018
Original Cost MWK 350,000,000
Depreciation Method Straight-line, 2% per year
Accumulated Depreciation MWK 56,000,000
Net Book Value MWK 294,000,000
NICO Policy #NICO-GEN-2026-0041
Insured Value MWK 320,000,000
Policy Renewal August 2026
Export Financial Report
×
Report Type
Period From
Period To
Format
Close Accounting Period
×
⚠️ Closing this period will lock all entries for Term 2, 2026. This cannot be undone.
Open transactions 0 remaining
Unmatched payments 18 — reconcile first
Unapproved expenses 8 pending
Net Surplus MWK 245,650,000
Student Billing Account
×
KB
Kwame Boateng
Grade 10A · SA-2026-0380 · Guardian: Mrs. Boateng
Tuition Fee MWK 4,760,000
Books & Materials MWK 595,000
Exam Levy MWK 425,000
Total Fee MWK 5,780,000
Amount Paid MWK 2,890,000
Balance Due MWK 2,890,000
Invoice posted as JE-2026-1245 · Payment posted as JE-2026-1842 — both visible in the Journal
Send Parent Statements
×
Send to
Delivery Method
Custom Message (optional)
New Fee Schedule
×
Grade
Term
Tuition (MWK)
Books (MWK)
Exam Levy (MWK)
Other (MWK)
Run Reconciliation
×
Mobile Money (Airtel)Ready
Mobile Money (TNM)Ready
Bank (NBM)Ready
Bank (Standard)Ready
Cash POS Partial data
Match Transaction
×
Incoming Payment
Amount MWK 5,780,000
Channel Airtel Money
Reference ATM2026041204
Date 07 Apr 2026, 09:14
Match to Invoice
Note
Export Reconciliation Report
×
Date Range
Format
New Invoice
×
Invoice Type
Student
Due Date
Line Items Tuition Fee — MWK 5,100,000 Books & Materials — MWK 510,000 Exam Levy — MWK 340,000
Delivery
New Quotation
×
Prospective Student
Grade Applying For
Parent / Guardian Email
Valid Until
Invoice INV-2026-1246
×
Billed to
Akosua Mensah
Grade 10A · Mr. Mensah (Guardian)
Paid

Description | Amount
--- | ---
Tuition Fee — Term 2 | MWK 4,760,000
Books & Materials | MWK 595,000
Exam Levy | MWK 425,000
Total | MWK 5,780,000

Payment Date 07 Apr 2026
Payment Method Bank Transfer — NBM
Receipt RC-2026-1284
Journal Entry JE-2026-1840 →
Record Expense
×
Category
Amount (MWK)
Supplier
Date
Description
Approved By
New Purchase Order
×
Supplier
PO Date
Items / Description
Total Amount (MWK)
Expected Delivery
Edit Budget — Term 2, 2026
×
Salaries & Payroll
Academic Supplies
Utilities
Maintenance
IT & Communications
Year-End Forecast
×
Forecast Income
MWK 2.10B
Forecast Surplus
MWK 498M
Remaining terms 1 (Term 3)
Projected Term 3 income MWK 701,760,000
Projected Term 3 expenses MWK 448,840,000
Confidence High (±3%)
Issue Receipt
×
Student / Payer
Amount (MWK)
Payment Method
Reference / Transaction #
Delivery
Receipt RC-2026-1284
×
Southend Private School
Official Payment Receipt
Receipt #RC-2026-1284
Student Akosua Mensah — Grade 10A
Invoice Ref INV-2026-1246
Amount MWK 5,780,000
Method Bank Transfer — NBM
Date 07 Apr 2026, 09:14
Issued by Patricia Asare (Cashier)
Posted to Ledger Cash at Bank — NBM →
Search Receipt
×
Search by
Search Value
New Bulk Invoice Batch
×
Target Group
Invoice Type
Due Date
Delivery Method
Custom Message (optional)
⚡ This will generate 482 invoices and deliver to all active parents.
Batch BTH-2026-014 Details
×
Date Run 07 Apr 2026, 08:00
Target Group All Students (482)
Invoice Type Term Fee Invoice
Total Generated 482
Delivered 478
Failed 4 — invalid contacts
Total Value MWK 2,698,360,000
Run by Patricia Asare
Journal Entries Posted 482 entries (JE-2026-1358 … 1839) →
Enroll New Student
×
First Name
Last Name
Grade
Date of Birth
Guardian Name
Guardian Phone
Add Staff Member
×
Full Name
Department
Subjects
Record Payment
×
Student
Amount (MWK)
Method
Post Notice
×
Title
Body
Add Event
×
Event Title
Date
Time
Compose Message
×
To
Subject
Message
Generate Report
×
Report Type
From
To
Student Profile
×
AM
Akosua Mensah
Grade 7 · SA-2026-0481
Guardian
Mr. Mensah
Phone
+233 24 555 0142
Attendance
96.2%
Average grade
A (88.3)
Fees
Paid
Transport route
R-01 East Legon
Full Accounting — Financial Reports
×

Complete double-entry accounting with real-time financial reporting across income, expenses and balance sheet.

Income Statement Live
Balance Sheet Live
Cash Flow Statement Quarterly
Trial Balance Live
General Ledger Live
Year-end Closing Scheduled
Student & Parent Billing Management
×

Centralised billing for each student with parent-facing statements, payment history and fee schedules per term.

Student
Term
Fee schedule assigned Grade 10 — MWK 5,780,000
Parent statement Last sent 2 days ago
Outstanding balance MWK 2,890,000
SMS reminder Enabled
Payment Consolidation & Reconciliation
×

Automatically consolidates payments from all channels and reconciles against outstanding invoices.

Reconciled
MWK 313.1M
Unmatched
MWK 4.2M
Mobile Money (Airtel, TNM)Synced
Bank Transfers (GCB, Ecobank)Synced
Cash — Cashier POS Synced
Last reconciliation run Today, 07:45
Invoicing & Quotations
×

Generate itemised fee invoices and quotations with school branding, auto-numbering and delivery via email or SMS.

Invoice type
Student / Parent
Due Date
Line items
Purchases & Expense Management
×

Track all school expenditure — from purchase orders to supplier payments — with category tagging and approval workflows.

Category
Amount (MWK)
Supplier
Date
Description
Budgeting & Forecasting
×

Set term and annual budgets per cost centre, track actual vs budgeted spend and forecast end-of-year position.

Salaries & Payroll
Budget: MWK 290,000,000
98.7%
Academic Supplies
Budget: MWK 40,000,000
90.5%
Utilities
Budget: MWK 35,000,000
89.4%
Maintenance
Budget: MWK 45,000,000
89.2%
Overall budget utilisation 91%
Receipts Management
×

Issue official numbered receipts for every payment. Receipts are stored digitally and can be re-sent to parents at any time.

Student / Payer
Amount (MWK)
Payment Method
Delivery
Bulk Invoicing — Batch Processing
×

Generate invoices for an entire class, grade level or the whole school in one batch — with optional personalised messages per student.

Target group
Invoice type
Due Date
Delivery method
⚡ This will generate 482 invoices and send them to all active student accounts. Review before confirming.