# Southend School — Guide Compliance Report

**Audit date:** 2026-06-16  
**Source of truth:** `docs/originals/SouthendSchool_Developer Guide.docx`  
**UI reference:** `docs/originals/SouthendSchool.html`

## Executive Summary

The Laravel application implements all five guide phases with a centralized **JournalService** accounting spine. Integration audit identified and resolved critical gaps in teacher portal routing, permission middleware, parent payment flow, cashflow reporting, PDF exports, and cross-module data connections.

| Area | Compliance |
|------|------------|
| Accounting Core (§1.2–1.7) | **Compliant** — journal posting, GL, TB, void rules, OBE 3099 |
| Finance Modules (§2.1–2.8) | **Compliant** — all modules post via journal; cashflow added |
| School Management (§3.1–3.7) | **Compliant** — CRUD + relationships |
| Grading & Results (§4.1–4.3) | **Compliant** — scale, compilation, PDF report cards |
| Portals & RBAC (§5.1–5.8) | **Compliant** — teacher/parent portals wired with scoping |
| Analytics (§5.H1–5.H7) | **Compliant** — live DB queries; salary gated |

**Automated checks:** `php artisan southend:audit` — PASS (38 nav routes)  
**Test suite:** 19 tests, 19 passed (60 assertions)

---

## Module Compliance Matrix

| Module | Guide § | Status | Notes |
|--------|---------|--------|-------|
| Chart of Accounts | 1.2 | ✅ | Grouped by category, live balances, GL drill-down |
| Journal | 1.3 | ✅ | Balanced posting, void same-day, audit trail |
| General Ledger | 1.4 | ✅ | Running balance, PDF/CSV/Excel export |
| Trial Balance | 1.5 | ✅ | Balanced indicator, OBE 3099 warning |
| Fixed Assets | 1.6 | ✅ | CRUD, depreciation journal DR 5008 / CR 1900 |
| Bank Reconciliation | 1.7 | ✅ | Match workflow; manual lines |
| Full Accounting | 2.1 | ✅ | Income statement, balance sheet, **cashflow** |
| Student Billing | 2.2 | ✅ | Fee assignment → invoice → journal |
| Payment Reconciliation | 2.3 | ✅ | Receipt matching → journal |
| Invoicing & Quotations | 2.4 | ✅ | Issue posts journal; **PDF export** |
| Expenses | 2.5 | ✅ | Cash/credit posting; pending status tracked |
| Budgeting | 2.6 | ✅ | Budget vs actual |
| Receipts | 2.7 | ✅ | Journal posting; **PDF export** |
| Bulk Invoicing | 2.8 | ✅ | Transaction-wrapped batch posting |
| Admin Dashboard | 3.1 | ✅ | Real stats, alerts, journal activity |
| Students | 3.2 | ✅ | Guardians, admission numbers, CRUD |
| Staff | 3.3 | ✅ | Salary field-level access control |
| Timetable | 3.4 | ✅ | Conflict detection |
| Attendance | 3.5 | ✅ | Admin + teacher + parent views |
| Library | 3.6 | ✅ | Borrow/return, overdue |
| Disciplinary | 3.7 | ✅ | Role-scoped for teachers |
| Grading Scale | 4.1 | ✅ | Validation, seeded defaults |
| Results Compilation | 4.2 | ✅ | Draft → submitted → approved |
| Report Cards | 4.3 | ✅ | PDF, parent published view |
| Teacher Portal | 5.1–5.5 | ✅ | All routes registered, class-scoped |
| Parent Portal | 5.6–5.7 | ✅ | Child-scoped; pay request + messages |
| RBAC | 5.8 | ✅ | 11 roles, backend middleware |
| Analytics | 5.H1–5.H7 | ✅ | Real data from journal/students/staff |

---

## Fixes Applied (Integration Audit)

### P0 — Production blockers (resolved)
- Registered all teacher portal routes (`classes`, `attendance`, `gradebook`, `results`, `messages`)
- Fixed `ResolveAdminRoutePermission` — system routes map to correct permissions (`analytics.view`, `settings.view`, etc.)

### P1 — Guide-required features (resolved)
- Cashflow report from cash/bank journal movement
- Invoice and receipt PDF generation
- Parent payment request flow (pending payment → finance reconciliation)
- Parent messages inbox
- Announcements CRUD (`system/announcements`)
- Teacher gradebook/attendance/results class authorization
- COA grouped listing with live balances
- Trial balance OBE warning
- Dashboard pending alerts (overdue invoices, expenses, results)
- Analytics salary hidden from non-finance roles

---

## Remaining Recommendations (Non-blocking)

| Item | Priority | Notes |
|------|----------|-------|
| Bank statement CSV import | Medium | Manual entry works; import is enhancement |
| Expense approval workflow (separate approve step) | Medium | Expenses post on create; pending tracked on dashboard |
| Student document uploads | Medium | Schema extension needed |
| Student import/export CSV | Medium | Report builder covers basic export |
| Online payment gateway | Done | PayChangu & One Khusa integrated; manual reference with finance confirm — see docs/PAYMENTS.md |
| Student portal routes | Low | Role seeded; no dedicated UI yet |
| Budget forecasting | Low | Budget vs actual implemented |

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## Financial Posting Verification

All finance modules delegate to `JournalService::post()`:

| Trigger | Debit | Credit | Verified |
|---------|-------|--------|----------|
| Issue invoice | 1100 AR | 400x Income | ✅ FeeWorkflowTest |
| Record receipt | 100x Cash | 1100 AR | ✅ FeeWorkflowTest |
| Expense (cash) | 5xxx Expense | 100x Cash | ✅ |
| Expense (credit) | 5xxx Expense | 2001 AP | ✅ |
| Depreciation | 5008 | 1900 | ✅ AccountingCoreTest |
| Opening balance | Account | 3099 OBE | ✅ AccountingCoreTest |

**Invariant:** Unbalanced entries rejected at service layer — `JournalBalanceTest`

---

## Roles & Permissions Summary

11 roles seeded via `RolesAndPermissionsSeeder`:

Super Admin, Administrator, Bursar, Accountant, Teacher, Registrar, Librarian, Front Desk, Parent, Student, Auditor

44 permissions across modules: `accounting`, `finance`, `school`, `fixed_assets`, `academic`, `communications`, `extras`, `analytics`, `settings`, `users`, `reports` × view/create/edit/delete

Field-level: Staff `salary` visible only with `finance.view`

Portal scoping:
- **Parent:** `guardian->students()` filter on all child data
- **Teacher:** `class_teacher_id` filter via `AuthorizesTeacherClass` trait